Receptionist & Executive Assistant (KSA National)

Description
Company Overview
Alvarez & Marsal (A&M) is a global professional services firm specializing in
turnaround and interim management, performance improvement and business
advisory services. A&M delivers specialist operational, consulting and
industry expertise to management and investors seeking to accelerate
performance, overcome challenges and maximize value across the corporate and
investment lifecycles. Founded in ‎1983, the firm is known for its distinctive
restructuring heritage, hands-on approach and relentless focus on execution
and results.
A &M Culture
A&M is a fast-paced environment with a highly dynamic culture which emphasizes
diversity and inclusion. We empower, coach and mentor our people and endorse
meritocracy to develop skilled consultants who will grow with A&M to deliver
tangible results and build long-lasting relationships, internally and
externally. Our entrepreneurial culture celebrates independent thinkers and
doers who positively impact our clients and shape our industry.
The collaborative, supportive environment and engaging work--guided by A&M's
core values of Integrity, Quality, Objectivity, Fun, Personal Reward and
Inclusive Diversity--are the main reasons our people love working at A&M.
Inclusive Diversity runs through how we recruit, develop employees, conduct
business, support clients, and partner with vendors. It is the A&M way.
The Role
A &M is rapidly growing in the Middle East and seeking to hire an organised
and enthusiastic Receptionist & Executive Assistant to be based in our new
Riyadh office. We are looking for someone to assist with the Front of House
and to support the Managing Directors with their diaries, timesheets, and
expenses as well as day to day office administration within our fast paced,
dynamic office in King Abdullah Financial District in Riyadh.
This is a fantastic job for someone who is hands on and likes a busy,
rewarding and challenging role, in a fun and friendly environment. The
successful candidate will embrace a can-do attitude, team spirit and more
importantly is happy to get involved and roll up their sleeves. We are looking
for someone who remains calm, on top of their workload, and always enjoys
working in a team environment. This is not a straightforward ‎9-‎6 role and you
must be versatile and willing to be flexible. The role requires someone who is
proactive, extremely personable, friendly and confident.
You will be an integral part of the Middle East Operations team reporting into
the Operations Manager in Riyadh and work closely with the wider Operations
team. This is an exciting opportunity for a someone looking to step up to the
fast-growing region and work with more than ‎120 talented colleagues across the
UAE and Saudi Arabia.
The ideal candidate will ideally have prior experience within the professional
services industry and is looking for a challenging role in a dynamic,
entrepreneurial and highly professional company. The right candidate will have
experience supporting senior executives, excellent communications and
organisation skills, attention to detail and be used to working under
pressure.
Key Responsibilities
Reception and administration:
* Reception cover
* Taking ownership and pride in providing a professional Front of House service
* Managing a busy switchboard, screening and redirecting external calls
* Answering all calls and 'at the desk' queries in a professional and timely way
* Greeting all A&M visitors, showing them to their meeting room and providing refreshments
* Booking meeting rooms
* Ordering, setting-up and cleaning-up of catering
* Scheduling and coordinating virtual and in-person internal and external meetings, workshops, lunches and office events
* Scanning, binding and printing
* Processing all office-related invoices and following up on payments
* Post handling
* Assisting and supporting onboarding new joiners, for example: ordering access cards, sim-cards and equipment
* Checking and liaising with IT as necessary to ensure all meeting room technology (telephones, screens, video conference) is up and running every morning
* Work closely alongside the Operations Manager to assist with office administration and HR requirements
* Ad-hoc projects
Executive Assistant:
* Monitoring emails and responding on behalf of Managing Directors
* Preparing minutes in meetings and following up on actions
* Coordinating travel plans and itineraries
* Contributing in internal meetings
* Setting up conference calls
* Maintaining and coordinating calendars
* Maintaining team holiday calendar
* Manage confidential information
* Compilating of expenses on Concur
* Timesheet management
* Archiving - client confidentiality
* Providing support for other EAs when required
* Collaborate with other EAs across A&M and the wider corporate support teams, including HR, Facilities, Finance and IT to ensure a smooth running of the team
* Act as a main point of contact for your team
The Requirements
We are looking for people who have:
* KSA Nationality
* Arabic language skills are essential
* Relevant experience in administration and/or EA/PA type of roles
* Excellent oral and written communication skills
* High level of interpersonal skills to handle sensitive and confidential information at maximum discretion
* Ability to interact and communicate with people at all levels of the organization
* Ability to multi-task in a fast-paced environment; constantly prioritise/ reassess tasks
* Proficient IT skills with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MS Word, Excel, PowerPoint, Outlook and various other internet applications
* Strong organisational skills and good attention to detail
* Ability to work independently and within a team
* Ability to be pro-active and involved in executive business dealings