Executive Assistant - KSA

Line of Service
Internal Firm Services
Industry/Sector
Not Applicable
Specialism
IFS - Internal Firm Services - Other
Management Level
Associate
Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm
Services, will give you with the opportunity to provide administrative support
to PwC employees. You'll focus on using business software applications to
prepare reports, receiving and directing incoming calls or emails to the
appropriate parties, arranging business travel, tracking expenses, and
coordinating meeting arrangements.
To really stand out and make us fit for the future in a constantly changing
world, each and every one of us at PwC needs to be a purpose-led and values-
driven leader at every level. To help us achieve this we have the PwC
Professional; our global leadership development framework. It gives us a
single set of expectations across our lines, geographies and career paths, and
provides transparency on the skills we need as individuals to be successful
and progress in our careers, now and in the future.
As an Associate, you'll work as part of a team of problem solvers, helping to
solve complex business issues from strategy to execution. PwC Professional
skills and responsibilities for this management level include but are not
limited to:
Financial
* Adhere to budget
Customer
* Diary management
* Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
* Ensure Executive get to meetings on time with appropriate documentation
* Act as backup in managing other Executives' diaries when their Assistants are not available
* Call management
* Handle and screen calls for Executive
* Take and pass messages to Executive in a timely manner
* Monitor Executives' email inboxes when they are out of the office or at meetings and take action as necessary
* Assist other EAs during busy periods
Internal Process
* Meetings
* Pro-active planning for meetings and follow up actions (documents, papers needed…)
* Organise local internal and external meetings, including organising catering, IT requirements etc
* Meet and greet visitors
* Partner and Executive general admin
* Develop understanding of PwC standards and formats
* Proofread and edit documents when required i.e. presentations, proposals, letters
* General filing
* Keeping Executive own contacts databases/business card storage up to date
Learning and Growth
* Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
* Comply with PwC policies and procedures in all aspects of the role
* Build network of strong working relationships both internally and externally
* Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
Education
* Bachelor's degree
Language
* Proficiency in spoken and written English, Arabic is an advantage
Overall Experience
* ‎1-‎2+ years experience in an administrative role
Specific Experience
* Experience with a professional services firm is an advantage
Knowledge and skills
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
* Good oral and written communication skills
* Good interpersonal skills and intrapersonal skills
* Must possess a professional telephone manner
* Demonstrated ability to work under pressure
* Demonstrated team player and dedication to provide high level of service
* Must possess a warm, friendly and professional demeanor
* Knowledge of administrative systems and processes
* Ability to use Google including G suite
* Must possess good keyboard skills (at least 55wpm)
Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
No
Government Clearance Required?
No
Job Posting End Date