Administration Manager

Date: ‎07-Jul-‎2022
Location: Riyadh ‎11594, Middle East and North Africa, SA
Company: British Council
The British Council builds connections, understanding and trust between people
in the UK and other countries through arts and culture, education and the
English language. We work in two ways - directly with individuals to transform
their lives, and with governments and partners to make a bigger difference for
the longer term, creating benefit for millions of people all over the world.
We help young people to gain the skills, confidence and connections they are
looking for to realise their potential and to participate in strong and
inclusive communities. We support them to learn English, to get a high-quality
education and to gain internationally recognised qualifications. Our work in
arts and culture stimulates creative expression and exchange and nurtures
creative enterprise. We connect the best of the UK with the world and the best
of the world with the UK. These connections lead to an understanding of each
other's strengths and of the challenges and values that we share. This builds
trust between people in the UK and other nations which endures even when
official relations may be strained. We work on the ground in more than ‎100
countries. In ‎2019-‎20 we connected with ‎80 million people directly and with
‎791 million overall, including online and through our broadcasts and
publications.
R ole Purpose

To work as a member of the Business Operations to ensure smooth and efficient
running of British Council resources and services which meet corporate
standards. These include procurement and administration services and processes
that meet corporate standards; facilities and HR services to support the
operation in meeting country and regional objectives; as well as to maintain
an appropriate working environment for staff and visitors, which is safe,
comfortable and efficient and makes a positive statement about Britain and
British Council to clients, customers and staff

Main Accountabilities:

Roles that focus on the delivery of excellent services and business operations
to profitability, quality and timeliness standards by providing efficient
support to all staff working across Saudi Arabia in three different locations.

Procurement:

• Management of Procurement process for Saudi Arabia; ensuring compliance with corporate standards and policy.


• Managing Vendor database and tying it to the procurement process to achieve efficiencies and transparency.


• 
  

  Regular Supplier selection procedure review and market testing of Suppliers.
  Resources and Facilities Management:

  
  


• 
  

  To ensure effective management of resources (services, facilities, and processes) to support the operation in meeting country objectives.

  
  


• Management, implementation and overview of Business Continuity Plans with department head and Country Director.


• Management, implement and overview of Health & Safety compliance with corporate policy and local labour law.


• Managing the compliance of Information Management and protection standards within British Council.


• Managing the security requirements of all premises and staff countrywide.


• Support department Manager to ensure office services and supplier contracts are managed effectively.


• Maintain and monitor stock of (accountable) office stationery and order as required, liaising with printers for locally printed stationery using British Council standards.


• Managing relationship with Insurance company and performing reconciliations.


• Support and facilitate the induction of new staff - staff accommodation and adhoc queries.


• Dealing with Teachers and other staff queries after-hours and managing an effective response

Financial Compliance:

• Support Finance staff with bank reconciliation and FCCF compliance. Maintain key contacts with bank relationship managers.

Staff management and training

• Manage two resources co-ordinators, with training and appropriate delegation. Remotely managing admin coordinators in other cities.

Accountable For:

• Completion of own development tasks in line with agreed development plan.


• Meeting corporate performance and line management standards.


• Training delivered ensures staff are up to date with corporate standards in administration/procurement and able to fulfil their duties.


• Compliance with HR policies child protection and EO&D policy in relation to all business operations.
  miscellaneous tasks to support line manager, which will vary according to the
  sector and to the manager's remit, e.g. completing some corporate governance
  reporting (to ensure that the business is being run properly and complying
  with legislation and regulations) or conducting research and as any additional
  tasks to fulfil business needs

About You (essential requirements for the role):

• English language proficiency written and spoken English at IELTS ‎6 or equivalent


• Arabic - written & spoken


• Bachelors' degree or diploma in Business Administration or equivalent relevant experience


• Minimum of ‎2 years' experience in Business Administration, Procurement, Facilities Management and on ground Financial Management


• IT skills, using Microsoft office


• Project Management and Operations expansion experience


• Good level of time management and organisational skills

Desirable requirements for the role

• University degree


• Understanding and application of SAP, ERP systems


• Advance computer diploma

Further Information

• Role: Business Administration Manager


• Number of positions: ‎1


• Pay Band: ‎6/G


• Location: Riyadh, KSA


• Contract type: One Year Fixed Term Contract


• Other requirements: This role is open to candidates who have the legal right to work in KSA


• Closing Date: ‎23 July ‎2022 (‎23:59 Gulf Standard Time)
  It is advisable to apply in advance to avoid any technical issues at the
  last moment. Please note that all applications should be submitted in
  English.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality,
diversity and inclusion across everything we do. We support all staff to make
sure their behaviour is consistent with this commitment. We want to address
under representation and encourage applicants from under-represented groups,
in particular, but not exclusively, on grounds of ethnicity and disability.
All disabled applicants who meet the essential criteria are guaranteed an
interview and we have Disability Confident Employer Status. We welcome
discussions about specific requirements or adjustments to enable participation
and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and
adults who we work with.

We believe that all children and adults everywhere in the world deserve to
live in safe environments and have the right to be protected from all forms of
abuse, maltreatment and exploitation as set out in article ‎19, UNCRC (United
Nations Convention on the Rights of the Child) ‎1989.

Appointment to positions where there is direct involvement with vulnerable
groups will be dependent on thorough checks being completed; these will
include qualification checks, reference checks, identity & criminal record
checks in line with legal requirements and with the British Council's
Safeguarding policies for Adults and Children.

If you have any problems with your application please email
[email protected]

Please note: Applications to this role can only be considered when made
through the Apply section of our careers website. Our 'ASK HR' email is only
to be used in case of a technical issue encountered when applying through the
careers website. Emails with supporting statements and CV/Resumes sent to this
email address will not be reviewed and will be deleted.