Executive Secretary II

؜ - ؜الرياض ؜ -

تفاصيل الوظيفة

Job Purpose


Responsible for providing and coordinating a wide range of administrative and
secretarial services in the assigned Division. Contribute to the effective and
efficient service delivery of the assigned Division.


Key Accountabilities & Responsibilities



  • Provides a comprehensive administrative and secretarial service in the assigned Division.

  • Maintains confidentiality of all sensitive information at all times.

  • Develops and maintains departmental filing system. Maintains an accurate suspense file system and liaises with individuals to determine action.

  • Reviews all incoming communications in the assigned department and prioritizes as appropriate.

  • Responsible for effective communication, both oral and written, to and from the Head of the Division.

  • Ability to draft letters and reports on behalf of the assigned Division, to a high standard of English.

  • Takes dictation and/or transcription. Types and distributes correspondence and reports.

  • Manages and coordinates the filing system to ensure the smooth running of the office. Sets up and maintains office administration systems.

  • Coordinates all communication, documentation, venue bookings and refreshments with regard to meetings/committees.

  • Attend meetings, taking minutes and follow up action as required.

  • Organizes office supplies and repairs to office equipment.

  • Trouble-shooting for office equipment malfunctions.

  • Assist in providing support and guidance to staff within the assigned Division in all computer systems including the review, proof-reading and formatting of computerized documentation.

  • Ability to develop and maintain computerized office systems to deal efficiently with paper flow i.e. Microsoft Access Database.

  • Ability to train new secretarial staff in all aspects of their primary duties and responsibilities; cross-train current staff in any new duties or to further their understanding of a specific existing duty.

  • Respects patients and their families to promote a patient-centered care culture.

  • Participates and support quality improving and patient safety activates as an individual or as part with multidisciplinary teams.
    Perform other duties as assigned or needed.



Minimum or Required:
* ‎2 years Diploma in Executive Secretary, Business Administration, or English. With ‎8 years of Experience
OR
* Bachelor's Degree in Executive Secretary, Business Administration, Science or English. With ‎2 years of Experience
OR
* Master's Degree in Business Administration, Science or English. No Experience Required
IELTS RESULT IS REQUIRED.

ملخص الوظيفة

  • المُعلن : King Abdullah bin Abdulaziz University Hospital
  • تاريخ الإعلان : 22/09/2023
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : الرياض
  • الراتب : -
  • الهاتف : -

وظائف أخرى مثل هذه الوظيفة

الرياض
17/02/2023

**Job Purpose ** Responsible for providing and coordinating a wide range of administrative and secretarial services in the assigned Division. Contribute to the effective and efficient service delivery of the assigned Division. **Key Accountabilities & Responsibilities ** * Provides…

al الخبر
04/05/2022

Overview: Weatherford is a leading global energy services company. Our world-class experts partner with customers to optimize their resources and realize the full potential of their assets. Across our operating locations, including manufacturing, research and development, service, and training faci…

الرياض
21/06/2022

**Job Title: Executive Secretary** **Job Summary** **:** Assist the Director, Head, Managers, and all staff in the department by extending efficient secretarial and other administrative support as/when asked. He must be well behaved, courteous and polite in his communication and treat the matters i…

الرياض
29/04/2022

**Location** Riyadh, KSA **Required Qualification** Diploma in secretary **Minimum Experience** 8 years **Nationality** Saudi **Language** Arabic/English **Job Code** P17-009-ES

الرياض
05/10/2022

**Responsibilities:** * Coordinate arrangements, meetings and/or conferences as assigned. * Take dictation and write correspondence. * Compile, proofread and revise drafts of documents and reports. * Daily record keeping and filing of documents. * Prepare reports, presentations and corres…

الرياض
01/11/2022

We are Looking for an **Executive Secretary** who is energetic and multi-tasks to support high-level executives and management. **Location:** Saudi Arabia, Riyadh **Responsibilities:** * Organizing and following up appointments and agenda of the CEO, arranging meetings, conferences and preparing …

الرياض
20/01/2023

The Position **PRIMARY PURPOSE** The Executive Assistant is responsible for providing secretarial, clerical and administrative support to the General Manager in order to ensure that services are provided in an effective and efficient manner. The Affiliate - Quality Assurance Deputy will serve as a…

الرياض
19/06/2023

Assist the Director of Environmental Services by performing efficient administrative secretarial and other related duties. Must be polite in communication and deal matters in a diplomatic and tactful manner. **Education and Licensure:** * Bachelor Degree * Diploma in Executive Secretary or S…

الرياض
19/07/2023

* **Position Title:** Executive Secretary **Department** : Administration **Company:** Al Manhal Water Factory (Nestle Waters KSA) **Location:** Al Manhal Water Factory - Riyadh **Main Purpose of Job:** Organize and maintain the executive's schedule and assist them by performing a variety of ad…

الرياض, منطقة الرياض
16/11/2022

\- Executive secretary and sales coordinator who is Coordinating the sales team by managing schedules, filing important documents, and communicating relevant information \- Ensuring the adequacy of sales-related equipment or material. Responding to complaints from customers and giving after-sales…

Language: English