We are Looking for an Executive Secretary who is energetic and multi-tasks
to support high-level executives and management.
Location: Saudi Arabia, Riyadh
Responsibilities:
* Organizing and following up appointments and agenda of the CEO, arranging meetings, conferences and preparing all documents required for the effective organization of the CEO's appointments and agenda.
* Attend meetings, as and when required, and prepares minutes of meetings and other documents within the scope of the office.
* Dealing with phone calls and redirect them when appropriate.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Manage busy calendar, meeting coordination and travel arrangements.
* Coordinate travel reservations and arrangements, prepares itineraries and all logistical procedures for the CEO and the relevant measures inside and outside Saudi Arabia.
* Check, supervise to clean and arranges the office from time to time.
* Assist the CEO with special projects as assigned.
* Review and approve various requests in online application on behalf of CEO.
* Handle confidential documents ensuring they remain secure.
* Maintain electronic and paper records ensuring information is organized and easily accessible.
* Conduct research and prepare presentations or reports as assigned.
* Assisting in preparing letters, reports, statistics and outputs with the required accuracy and timeliness to meet work requirements and reach the desired level of efficiency.
* Professionally greet and receive guests and clients.
Qualifications:
* Bachelor's degree in Business administration, Business communication or related field.
* 4 years of experience in an executive support role.
* Proficient in MS Office and "back-office" software (e.g., ERP)
* Familiarity with basic research methods and reporting techniques
Skills and Personality Qualifications:
* Must be bilingual in English and Arabic
* Outstanding verbal communication and negotiation abilities.
* High interpersonal skills, especially with Executive/High level clients.
* Highly energetic, well organized and multitasking.
* Motivate and inspire others, promote positive morale, contribute to enhance performance of other, and model organizational values
* Excellent organizational and time-management skills.
* Integrity and confidentiality.
* Stress and Time Management.
* Awareness of sensitive cultural differences.
Leader Group shall enable you to become a leader in your field and fuel your
thirst for creativity and innovation. Whatever is your and our goals, we will
make it work together.
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