The Position
PRIMARY PURPOSE
The Executive Assistant is responsible for providing secretarial, clerical and
administrative support to the General Manager in order to ensure that services
are provided in an effective and efficient manner.
The Affiliate - Quality Assurance Deputy will serve as a second line contact
for all product Quality compliance issues in Roche Saudi. The affiliate
quality is the privileged resolution. The role and responsibilities include
the implementation and ongoing oversight of the application Roche Quality
System within the affiliate, in order to assure compliance from any product.
DUTIES & RESPONSIBILITIES
GM Executive Assistant:
* Provides administrative support to executive officers, the Chief Executive Officer, or President. Requires thorough knowledge of company operations, policies and procedures.
* Handles details of a highly confidential and critical nature.
* Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
* May prepare presentation materials for board of director meetings.
* Makes high-level contacts of a sensitive nature inside and outside the company.
* Works autonomously using extensive knowledge of established precedents and practices, receiving minimal guidance. Proposes improvements to complex processes and methods.
* Requires a professional certification or equivalent experience in working with senior-level executives within and outside the company, customers, vendors, visitors and other dignitaries.
* In depth knowledge of company operations and excellent communications skills are required.
* Assist the General Manager in all secretarial activities including confidential correspondence and communications both internally and externally.
* Manage the agenda of the General Manager and organize meetings and travel schedules.
* Prepare agendas, attend the leadership team meetings, take minutes, distribute to all concerned attendees and keep updated record of the same.
* Coordinate visit arrangements for VIP visitors including invitation letters, hotel and transportation for Roche Saudi Arabia visitors.
* Manage the Congress Accommodation Management System (CAMS) with updated information and follow up the concerned Medical Managers for all details.
* Act as a Records Management Coordinator for Roche Saudi, send regular updates on COREMAP with the Dept. Coordinators and RPSA team and communicate with the global COREMAP team.
* Act as a Monitoring Champion: Monitor events to make sure it is aligned with the organization's polices and strategy, document CAPAs and spread awareness.
* Act as a Communication Champion: work with the team on fulfilling the communication plans.
SKILLS & KNOWLEDGE
* Excellent written and oral communication skills
* Fluency in communication in both languages (English & Arabic).
* Analytical and problem solving skills. Proven track record in business success and demonstrated leadership.
* Project Management, Mapping and Coordination skills.
* Excellent written and oral communication skills
* Fluency in communication in both languages (English & Arabic).
* Analytical and problem solving skills. Proven track record in business success and demonstrated leadership
EDUCATIONIONAL BACKGROUND & QUALIFICATIONS
Qualifications
* University degree in one of the following or related scientific disciplines: pharmacy, medicine, veterinary medicine, pharmaceutical chemistry and technology, or biology.
* Minimum 3 years experience in a pharmaceutical manufacturing facility.
* Minimum 5 years working as an administrative assistant for an executive or a general manager.
ROCHE CORE COMPETENCIES
* Strategic Agility
* Decision Making
* Technical and Business Expertise
* Communication and confidentiality.
* Managing Change
* Inspiring & Influencing
* Teamwork & Collaboration
* Achieving Results
* Feedback and Coaching
* Innovation
Who we are
At Roche, more than 100,000 people across 100 countries are pushing back the
frontiers of healthcare. Working together, we've become one of the world's
leading research-focused healthcare groups. Our success is built on
innovation, curiosity and diversity.
Roche is an Equal Opportunity Employer.
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