About the job Office Manager
Purpose of the job
Responsible for day-to-day operational management of all activities to perform
full clerical, administrative and general office duties through providing
administrative support.
Duties and responsibilities
* Compose and prepare memos, correspondences, agreements, reports and other professional documents using automated systems including Microsoft word, Excel and Power Point.
* Assist Customer Service teams in the related admin work.
* Attend meetings and provide minutes of meeting, agenda and following on action points.
* Responsible for weekly & monthly reporting, projects filing & documentation.
* Coordinate & manage department events, meetings, travel arrangements, expenses and manage all document workflow.
* Gather collective projects information from all teams
* Manage the filing & record keeping of all employees related documents such as HR, appraisals,stationary and office supplies, office equipment; new hires or new requests.
* Ensure facilities requests are communicated and implemented .
* Issue and follow up on domestic and international travel arrangements.
* Plan meeting schedules and events.
* Prioritize and perform a variety of tasks with minimal direction.
* Handle requests aiming at meeting tight deadlines and rearrange multiple priorities.
* Prepare expense reports, purchase requisitions, process invoices, and track deliverables and payment status order.
* Maintain various office supplies and equipment and assist in special projects as needed .
* Responsible for ordering and maintaining supplies for department.
* Prepare the departments logistics such as stationary, supplies, equipment, etc.
* Review all documents prior to submission to Chief Officer to ensure their accuracy and compliance with company policies and procedures with a necessary brief, if needed.
* Maintain confidentiality with respect to all issues, correspondences and reports.
Job specification
Education
* Bachelor degree from a recognized universit.
* Further studies in business administration is an asset.
Experience
* 8+ years of experience in administrative tasks.
Skills and abilities
* Excellent writing skills both Arabic and English.
* Good communication and presentation skills.
* Ability to organize, multi-task &meet deadlines.
* Good knowledge of Microsoft Office.
* Ability to work under stress.
job description To provide support and coordination to the Deputy Chairman and Senior Directors qualifications Bachelor's Degree in any major 15+ years of experience in office management Resourceful Follow-thorough Multi-tasking
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