Location
Selected Location(s)
Position Available To
All Candidates
Posting Date
20-May-2023
Closing Date
19-Jun-2023
Position Summary
To manage the Vice President Shared Services office and to provide a wide
range of professional assistance and administrative support to the VPSS to
ensure the smooth running of the day-to-day office activities. This shall
include but not limited to preparing correspondence, reports and
presentations, handling information requests, planning conferences and
meetings, providing purchasing and procurement support, fulfilling Human
Capital administration requirements, making travel arrangements and
maintaining calendars and schedules, etc.
Requirements
Identify alternative and innovative ways to facilitate resilient practices and
approaches developed to protect and restore the organization's resources and
business continuation in times of any major change/ crisis.
Provide administrative assistance, but not limited to writing and editing
e-mails, drafting memos, and preparing communications for VPSS.
Organize meetings, including scheduling, sending reminders, maintaining
agendas, recording, and preparing minutes of meetings or memos for the VPSS.
Manage the calendar for the VPSS, including making appointments and
prioritizing the most critical and urgent matters.
Attend meetings and workshops with the VPSS when required; take minutes of
meetings, communicate to relevant stakeholders and follow-up on their
completion.
Maintain and oversee information processing, filing, archiving and retrieval;
ensure accuracy, completeness, timeliness, integrity and confidentiality of
documents.
Maintain electronic records ensuring information is organized and easily
accessible.
Review the translation of documents from Arabic to English and vice versa to
maintain message content, context, and style, as much as possible.
Serve as the main point of contact between the VPSS and internal or external
stakeholders for information requests; ensure proper responses are provided.
Manage document flow received and sent by the VPSS in a timely and accurate
manner.
Plan, prioritise and assign activities to concerned stakeholders and follow-up
on results.
Develop communications from VPSS to other stakeholders.
The Higher Colleges of Technology is committed to the recruitment and
development of UAE Nationals. We encourage applications from Emirati
candidates who can contribute to the HCT's mission.
Salary and Benefits
Salary & Benefit details will be provided to short listed candidates
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