Assistant Manager - Lease Administration

Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United Arab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than ‎35,000 employees across more than ‎20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over ‎200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organization to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day
Overview of the role

Responsible for maintaining and administering all supporting documents, data
entry, and financial reporting required to assist the Regional Retail Leasing
and Asset Management teams in carrying out their objective, this being the
execution of the tactics of the AFGRE Leasing Admin strategy that is aimed at
meeting AFGRE's overall objectives as per the agreed timelines. This role will
encompass the Regional team and support the Regional Lease Admin Manager.

What you will do
* Planning: Assisting the Regional Lease Admin Manager to prepare reports and tactics to support the overall Lease Admin strategy, as well as, consolidate and manage the effective operation of all regional reporting needs
* KPI 's: Working within the KPI parameters to ensure timelines are met and align with the vision and strategy of the overall Leasing dept.
* Financial Analysis and Reporting: Progress Reports: In collaboration with the Regional Lease Admin Manager prepares and maintains progress reports on weekly/monthly/annual basis as required by the Malls division, such as vacancy reports, renewals schedules, tenant documentation updates, rent concessions report, operational reports, KPI tracking and deliver all agreed reports on time to excellent quality.
* Tenancy Schedules: Maintains up to date tenancy schedules for the Regional Retail Leasing team at all times
* Tracking Sheets : Responsible for regularly updating and maintaining a centralized tracking sheet (including but not limited to renewals tracking, legal tracking, document tracking etc)
* Communication : Coordination between the regional business teams, EIT and selected vendors/implementation partners

Leasing Administration
In collaboration with the Leasing Admin Manager is responsible for leasing
administration tasks as follows:
* Approvals: Liaison with Finance, legal and Senior Management for approvals as per the DOA
* Communication: Coordination with the Tenant as required
* Legal: Reviewing, drafting, and preparation of required legal documents in coordination with Group Legal
* Payments: Receiving payments from the tenants, ensuring correct payment is received and dealing with the Finance dept. regarding the same
* Quality Control: Working to ensure that information on all documents is correct and accurate, all relevant documents are received from the tenant, lease agreements are prepared as per the terms agreed upon between the tenant and landlord and matching signatures on documents and cheques against the POA provided by the tenant.
* Accurately document meeting actions, discussions and outcomes and maintain detailed audit trail at all times

Required Skills to be successful
* Sound knowledge of databases, financial systems and Excel, Yardi or similar
* Good interest and knowledge of leasing systems, terminology, best practice and reporting
* Experience of Finance, Reporting and Analytics and advantage
* Good spoken and written Arabic an advantage
* Able to comfortably liaise with both leasing teams and finance teams to provide a bridge for all communications
* Excellent organisation skills, ability to prioritize, proactive and has team spirit
Research, insights & analysis:
* Obtain & analyse information through effective intelligence gathering systems and interpretation of results
Planning:
* Ensure an effective leasing admin process and smooth workflow
* Implementation of key reports
* Implementation of new retail leasing systems and processes
Leasing programme implementation:
* Deliver and manage effective customer relationships and infrastructure for same
* Ability to sort and analyse financial as well as lease data
Measuring effectiveness:
* Establish, promote and use metrics to improve effectiveness
* use a system of critical review to make more informed future decisions
Managing people:
* Manage self
* Manage cross-functional relationships effectively

What equips you for the role
* Degree or equivalent level of education in any discipline preferable but not mandatory, dependent on previous experience and aptitude.
* ‎3-‎4 years' experience in Lease administration, preferably in retail leasing/property management
* ‎2 - ‎3 years' experience working with Yardi
About Al-Futtaim Group Real Estate
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group
Real Estate is responsible for a multi-billion-dollar portfolio across MENA.
With high-quality residential, business, retail, tourism, educational and
healthcare developments, the master developer caters to the diverse needs of
cities and communities in the region. From origination, conception,
development, sales, procurement and construction of mega-projects and the
leasing, operation and management of these projects after completion, Al-
Futtaim Group Real Estate (AFGRE) has been developing and managing owned
landbanks, unlocking the economic potential of the region and contributing to
future development for more than ‎40 years.
Our focus is to enable and invest in meaningful relationships to make our
properties the best places to live and work, build additional products and
services and enable partnerships to create true value to our customers
throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio,
including two large scale mixed use destinations: Dubai Festival City and
Cairo Festival City.

About Al-Futtaim Malls
Al-Futtaim Malls provides development and asset management expertise,
specializing in building retail-led super regional malls in prime locations
across MENA and beyond. With a proven track record of creating both
sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls
delivers exceptional experiences and exciting shopping environments for
customers.
Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more
than ‎30 years of experience and a deep understanding and knowledge of the
retail sector, both from a shopper's point of view but as curators of space or
landlords to other brands. The company has a directly managed portfolio
including over ‎9 million sqft of retail space across four malls in the MENA
region and two under development. Malls under the Al-Futtaim Malls portfolio
include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival
City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
Leveraging on the expertise of its parent company, Al-Futtaim Malls
established PLEX Management Services offering a full array of services
including asset management and development, leasing, and brand experience
expertise to shopping mall landlords and retail organizations globally.
Implementing global best practice and deploying Al-Futtaim Mall's deep
understanding of mall management and retail dynamics, PLEX promises to deliver
continuous growth and long-term value for its partners.
For more information on Al-Futtaim Malls, please visit https://www.al-
futtaimmalls.com/