Administrative Assistant - Aldar Education

JOB DESCRIPTION

Main Duties:
Attend all administration team meetings
Typing and branding of official documents and letters to Secondary parents
Liaise with teaching and non-teaching staff and respond to enquiries on
matters within the postholder’s responsibility
Design new documents, where necessary, to improve Secondary Academy’s
effectiveness
Attend any training deemed necessary in relation to the role of Admin Support
Assist with the preparation of Secondary PTCs
Mail merge letters to provide a more personalised service for parents and
attached to DMS system
Process any student leavers forms for whole school, update Engage and forward
to Admissions
Responsible for arranging the cover of secondary teachers in times of absence

Specific Duties:
Receiving, directing, and responding to emails of behalf of the School
Leadership Team as appropriate
Support new staff – arrival, induction, accommodation, and any other
requirements
Maintaining up to date records
Responsible for all communications to parents including Homework, Educational
visits and invitations to events
Ensure all fire registers are up to date and accurate for the Secondary School
Perform all other duties as requested by direct and dotted line reporting
managers/ supervisors in a timely manner

REQUIREMENTS:
Minimum Qualification:
Bachelor’s degree

Minimum Experience:
A minimum of ‎2 years of experience in a customer focused role in the region
Experience in the education field is preferred
Experience in using Microsoft Office

Job specific knowledge & skill:
Fluent English communication skills, written and oral in order to deliver
clear, proactive and effective two-way communication.
Arabic speaker is preferable
Strong interpersonal skills to aid in daily contact with parents in a diverse
multi-cultural environment
Ability to work flexibly as a member of a team
Result driven.
Ability to analyse information in a systematic manner to make informed
decisions.
Ability to create a culture of continuous learning and knowledge sharing
Collaboration and teamwork
Shows positivity when faced with change, embracing it fully
Acts in a socially responsible manner
Excellent office management skills
Knowledge of child protection and safeguarding
A clean enhanced Disclosure and Barring Services check or police check.

What We Offer

Aldar Education are a family of world-class, child centered, and innovative
schools based in the UAE. We educate over ‎33,000 students across our group of
owned and managed schools and as we grow so does our need for highly skilled,
inspirational, and dedicated school leaders. We offer an attractive
remuneration package. Our future-focused learning model includes both students
and staff and so we place a special emphasis on professional development,
coaching and training.

This job description is not all inclusive. Aldar Education reserves the right
to amend this job description at any time. We are an equal opportunity
employer, committed to a diverse and inclusive work environment. We are also
mindful of our national development strategy and encourage UAE Nationals in
their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of
children and young people and expects all staff to share this commitment.
Offers of appointment are subject to satisfactory references and police
clearance.