Manager - Facilities and Infrastructure - Aldar Education

As a member of School Operations support team, the Manager - Facilities and
Infrastructure will be leading on providing schools with the required support
to comply with all internal and external directives and regulations, while
maintaining consistency of all processes across the Charter School cluster.
The incumbent will continuously strive to exceed internal & external customer
expectations, while embracing the Aldar Education core values.
To embody the values, vision and ethos of Aldar Education and assist the
Senior Manager - Operations in implementing process and policy which will
ensure high quality and successful outcomes.
Main Duties:
* To support the Senior Manager - Operations in developing a 'service culture' across schools through effective training and deploying quality assurance strategies aimed at improving the overall performance of the Operations department in schools across the Charter cluster.
* To ensure school compliance with contractual deliverables as per the ADEK contract and quality assuring submissions.
Specific Duties:
General Operations
* To support the OM in developing and implementing the school's CAPEX plan, in line with overall strategy and prioritisation of spend.
* To support the OM in quality assuring CAPEX requests prior to submission to ADEK and maintaining aligned formatting for consistency purposes.
* To ensure external and internal systems are updated with regards to licenses, contracts and insurance policies relating to current facilities and assets in operation.
* To support standalone KG schools within the Charter cluster (FSO specific) through structured meetings aimed at achieving the school's operational needs and ensuring ADEK deliverables are met.
* To be the focal point for ADEK for all matters related to Facilities and Infrastructure across the Charter Cluster.
* To develop and deliver training plans for existing and new joiners with a focused emphasis on third party contract management, their deliverables and agreed KPIs.
* Contribute to the recruitment, professional development, appraisal and training of all Operations & Support Service staff ensuring that members of the team undergo an individual development plan to help the school in building a high-performance team.
Finance, Commercial & Procurement
* To assist the Senior Manager - Operations in quality assuring annual CAPEX submissions for the cluster, adhering to procurement policy throughout the capex process and ensure availability of post execution documentation.
* To support in closing all open purchase orders highlighted in the monthly MIS reports and ensure subsequent services/goods are delivered as per the agreement with the awarded vendor.
* To provide input on any costs related to compliance, licensing, training and procurement of additional goods/services.
* To provide input on all variation orders required by schools during project management and execution.
* Ensure Delegation of Authority processes and procedures are followed at all times.
Relationship & Stakeholder Management
* Embrace and encourage the ethos and standards of excellence as defined in the Aldar Education core values.
* Support Senior Manager - Operations in ensuring that assigned cluster is fully compliant with local government authority regulations to safeguard against fines of any nature as a result of non-renewal of contracts at school level.
* Support Senior Manager - Operations in ensuring all internal and external audits are effectively managed and that actions arising from such audits are completed in a timely and appropriate manner.
* Understand the effects and implications of government policies, legislation and directives, developing effective strategies for current initiatives and long-term educational trends and developments.
Health & Safety Environment
* To promote a positive and proactive health and safety culture throughout the support service teams.
* To support with environmental related aims and objectives and ensuring that they are delivered with the required timelines.
* To lead and support a culture of 'no hurt, no harm' through pro-active and pragmatic risk-based decision making.
* To promote and demonstrate a supportive and business focussed approach to the management of risk, with a solution-based mentality..
* To ensure adherence to all relevant Service Guidelines and Policies, developing and challenging where necessary.
* To drive and support the use of the Evotix system to ensure compliance in regard to incident management.
* Ensure all health, safety and environmental related inspections and audits are completed in line with the Aldar Education safety management system, using a supportive and coaching nature, helping to remove barriers, and promoting improvements in standards through teamwork.
REQUIREMENTS :
Minimum Qualifications:
* Bachelors (BCs) in business related subject
* Certificate of School Business Management / Facilities Management / NEBOSH or IOSH preferable.
Minimum Experience:
* At least ‎3 years experience in a managerial position within an education or service oriented industry
Job Specific Knowledge & Skills:
* Fluent English communication skills, written and oral.
* Attention to detail with diligent follow up, and able to execute in a timely manner.
This job description is not all inclusive. Aldar Education reserves the right
to amend this job description at any time. We are an equal opportunity
employer, committed to a diverse and inclusive work environment. We are also
mindful of our national development strategy and encourage UAE Nationals in
their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of
children and young people and expects all staff to share this commitment.
Offers of appointment are subject to satisfactory references and police
clearance.