JOB DESCRIPTION
To support with administrative assistance and organisation of the department.
The successful candidate will be closely aligned with our core values and
ethos and possess a genuine understanding and appreciation of the values of
the region.
RESPONSIBILITIES
Main Duties
To Effectively provide administrative support to ensure efficient operation in
the organisation
To work independently within its designated functions
Act as the point of contract between the department and internal/external
contacts
Create meeting agendas, take minutes, and record summaries of actions to be
taken
Compose correspondence, proofread documents for accuracy and completeness and
follow up on actions
Complete petty cash, reimbursement, and requisitions forms
Assist in all aspects of event planning
Coordinate projects and spreadsheets with precise attention to details
Ensures strict confidentiality, discretion, and professionalism at all times.
Contributes to team effort by accomplishing related results as needed.
Arrange for meetings as instructed. Include arranging conferences, visual aids
and refreshments. May attend meetings to take minutes.
Assist with tasks assigned as and when required by the management team.
Specific Duties
Manage diaries of team members, schedule internal and external meetings
Assist in planning itineraries, including booking travel and accommodation
File correspondence and other records related to the activities of the
Division. Maintain and update files. Establish and improve own filing system.
Raise and requisitions, maintain and distribute office stationery and
supplies.
Receive, sort and distribute all incoming mail. Prepare outgoing mail for
dispatch. Maintain a proper register for incoming/outgoing mail. Ensure direct
delivery of confidential material/mail.
QUALIFICATIONS
Minimum Qualifications
High School Certificate or bachelor’s degree
Minimum Experience
Minimum of 3 to 5 years of experience in a similar industry
UAE National (With a family book)
Job Specific Knowledge & Skills
Proficient in operating PC, Photocopier, and various office machines
Proficient in Microsoft Office programs, and Outlook 365
Strong English communication skills (verbal and written)
Arabic speaking skills of advantage
Strong interpersonal skills to aid in daily contact with parents in a diverse
multi-cultural environment
Excellent office management skills
Strong ability to prioritize and multi task
Aldar Education is committed to safeguarding and promoting the welfare of
children and young people and expects all staff to share this commitment.
Offers of appointment are subject to satisfactory references and police
clearance.
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