Johnson & Johnson is recruiting for an Event Specialist located in Cairo,
Egypt.
Caring for the world, one person at a time has inspired and united the people
of Johnson & Johnson for over ‎125 years. We embrace research and science -
bringing innovative ideas, products and services to advance the health and
well-being of people. Employees of the Johnson & Johnson Family of Companies
work with partners in health care to touch the lives of over a billion people
every day, throughout the world.
Thriving on a diverse company culture, celebrating the uniqueness of our
employees and committed to inclusion. Proud to be an equal opportunity
employer. And our culture is interconnected by the shared values of Our Credo.
It's a culture that celebrates diversity and diverse perspectives. It helps
employees achieve an effective mix between work and home life and supports
their efforts to have a positive impact on their communities.

Role Summary:

The Event specialist, reporting to the medical education manager, is to
implement and execute local, national, and regional medical education
programs, sales and Marketing.
Duties and Responsibilities:
‎1- Ensure the completion of medical education event files by seeking
needed documents from medical team & other possible external agents.
* Interact with Medical, sales and marketing team on a continuous basis regarding Medical Events to share information and come out with the best solutions whenever issues are raised.
* Make sure that all needed documents like reply to forms, certificates of attendance and tickets are in place & cross-checked managing deadlines with a sense of urgency and accuracy.
* Make follow up to get missing documents.
* Coordinate with AMEX/travel coordinator to ensure compliant execution of logistics for HCP's in Medical Education events.
‎2- Work on iCONNECT for financial reconciliation of delegates ' expenses to
sales, medical and marketing events.
* Maintain & cross-check doctor's database.
* Extract the necessary data required for compliance.
* Work closely with Finance/ PO HUB to ensure completed financial documents/debit notes.
‎3- Event Management:
* Handling the Event Requests Logistics required (Quotations, offers, budget. Etc)
* Working on Negotiation and Best Alternatives offers gained
* Following up all the updates required and making sure to get the best and more convenient options that would match our compliance rules
* Work in partnership with the HCBI community to ensure optimal compliance in Medical Education Processes & properly implement them.
* Support to insure pre & post event management on iCONNECT.
‎4- Keep MedEd Department Audit ready in terms of compliant files & soft
record keeping
* Support and Ensure implementation of Therapeutic Area Steering Committee for Med Ed plans (MESC)
‎5- Comply with local laws & HCBI guidelines, Foreign Corrupt Practices Act
(FCPA), Policy on Business Conduct (PBC) and Clinical Trial Conduct (CTC)
‎6- Work on Monthly updates follow regarding the company Event Calendar,
making sure that all updates are reflected correctly on our budget.
‎7- Work on implanting a "Work-Flow Process Chart", that would support in
providing a clear vision for the roles and responsibility in the best suitable
time frame that guarantee the success of any event in its pre & post
management level
‎8- Work on ICD System (International Contract Database), ensure the full
cycle management of a contract, following up on the contract obligations and
making sure that all appropriate measures are taken in regard to a contract.
* View and search for contracts.
* Extract the necessary reports.
* Create and Make changes to a Contract Record
* Create and maintain contracting parties.
* Handle update requests submitted for contracts
* Processing the E-Signature and Termination of Contracts
‎9 - Work on HPR System (Healthcare Payment Review), that allow public
disclosure of Transfer of Value to individual Healthcare Professionals and
Healthcare Organizations as required by the EFPIA code.
* Manage HCP & HCO payment request & process flow with embedded HCC checkpoints.
* Capture all value transactions towards HCP's & HCO's
* Provide reports as required for disclosure obligations as per EFPIA code on Disclosure of Transfer of Value from pharmaceutical companies (directly or through a third party) to individual Healthcare Professionals and Healthcare Organizations.
‎10- Work on Qlikview System,
* Every year on the freeze date, the data is Freezed in HPR for the previous year.
* Loading HPR data dump (source for data from current year) into a seperate database to create the Transparency Download Report (source for data from previous year(s) ) to create the Public Website Based on the source information from Transparency
‎11- Work on the E-Market Place System (eMP), on which we create the PO
(Purchase Orders) that covers the Quotation of all types of services provided
as it si considered a guarantee for the supplier to start and implement the
services requested and have it later paid later via Invoices uploaded on J&J
Payable system.
* Responsible to Create the PO and follow up it's approval process
* Make sure suppliers have received their copies to allow the initiation of the service
* Request the GR (Good Receipts) that approves the acceptance of gaining the service requested successfully
* Finalizing the PO after the service achievement
* Registration of NEW Commercial Suppliers
‎12- Work on the SAP NetWeaver Portal (Lynx), that provides the common
processes, technology and organization framework to enable timely, fact-based
decision making and efficient management of financial information in support
of the Finance Global Strategic Plan.
* On which I can manage the follow up required for payments related to Suppliers (Commercial / Non - Commercial)
* Registration of Non-Commercial Supplier
* Submitting updates on Non- Commercial Suppliers profiles related to (Legal Entity Connectivity, Bank Details updates…etc)
* Gathering the required Information related to either Commercial or Non - Commercial Suppliers

Compliance Responsibilities

• Ensure safety reporting requirements (timely AE/PQC reporting) as set out in company policies and SOPs (Standard Operating Procedures) are met and, where applicable, appropriately managed when planning projects, developing materials, executing projects and contracting vendors


• Ensure HCC and legal requirements (Fair Market Value, Transfer of Value rules, Promotional Materials rules) are fully understood, appropriately managed and, where applicable, complied when planning projects, developing materials, executing projects and contracting vendors


• Ensure inspection readiness with respect to personal training compliance, and availability of recent CV and individualized Job Description

Qualifications

Experience required:

• B.A. Degree in Business Administration/travel or related fields required.


• Minimum ‎2 years of experince.


• Proficiency in operating PC and in using Microsoft Word, Excel and PowerPoint.


• Ability to plan and prioritize own work and meeting deadlines.


• Confident communication skills, both verbal and written.


• Strong interpersonal skills to deal with sensitive issues.


• Results oriented, energetic, self-motivated and pro-active attitude.


• Flexibility, adaptability and strong organization skills.


• Personal integrity and honesty.


• Ability to work under stress.


• Role located in Egypt


• Travel requirement: ‎10-‎20% of time to cover countries in GCC

Leadership Behaviors Required

• LIVE OUR CREDO: Puts the needs of Our Credo stakeholders first, pursues the highest standards of quality, safety, compliance & ethics and Ensures everyday actions contribute to Our Purpose


• CONNECT: Builds internal and external relationships based on respect, Collaborates openly across boundaries and acts as a team player.


• SHAPE: Inspires and contributes ideas that challenge thinking, demonstrates resilience and agility to drive and adapt to change.


• Grow : Develops self and others to reach their goals, engages in open & honest conversations and Drives performance by managing energy and taking ownership for outcomes.
  For more than ‎130 years, diversity, equity & inclusion (DEI) have been part of
  our cultural fabric at Johnson & Johnson and woven into how we do business
  every day. Our commitment to respect the dignity and diversity of all is
  embedded in our Credo.
  We know that the success of our business depends on having the best talent in
  a workforce that reflects the diverse markets we serve around the world and an
  inclusive culture that values different perspectives and life experiences
  That is why we, in the Egypt, are working to create an inclusive environment
  where diverse backgrounds, perspectives and experiences are valued and each
  and every one of our people feels that they belong and can reach their
  potential. No matter who they are.
  Diversity, Equity & Inclusion at Johnson & Johnson means "You Belong"!

Primary Location
Egypt-Cairo-New Cairo-
Organization
Janssen Egypt (‎7804)
Job Function
R &D
Requisition ID
2206079552W