Administrative Assistant II

Administrative Assistant II - AL 030B
Company : Worley
Primary Location : SAU-EP-Al Khobar
Job : Administrative Support
Schedule : Full-time
Employment Type : Employee
Job Posting : Sep ‎5, ‎2023
Unposting Date : Nov ‎4, ‎2023
Reporting Manager Title : Administration Department Lead
:

‎51,000 people. ‎49 countries. Over ‎120 office locations.
We 're not just engineers. We're a global team of data scientists,
consultants, construction workers and innovators all working to create a
better tomorrow. Every day, we help customers in energy, chemicals and
resources get one step closer to solving our planet's toughest issues. Climate
change. The energy transition. Digital transformation. And how we can deliver
a more sustainable world.?
Whatever your ambition, there 's a path for you here. And there's no barrier
to your potential career success. For more information, visit __Worley.com
* Assist the project team with document preparation and formatting using company templates, including reports, presentations, and correspondence.
* Prepare minutes of meetings for Project Managers and Functional Leads.
* Assist the Project Secretary in the coordination of project events, including large project functions.
* Facilitate project and building inductions and project induction booklet.
* Prepare package stationery for new project team members.
* Liaison with ICT to facilitate timely response to project-related IT issues.
* Assist other team members of the project services.
* Provide administrative support to the Project Secretary and project personnel.
* Responsible for incoming and outgoing mail.
* Assist in setting up meeting room bookings, catering orders and special project requirements.
* Ensure office consumables are made available to Project personnel and coordinate regular stationery orders.
* Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date.
* Provide the team with project-related information and carry out research when required.
* Carry out general adhoc administration duties, as required.
* Issuing IR 's through our system.
* Preparing temporary access for the site visit for engineering and the employees need to visit the site when required.
* Creating and maintaining organizational charts.
* Responsibility for the company belong such as stationery, and offices keys at the project floor.
* Supporting our clients for parking request, visitor parking and offices requirements
* Reporting any safety violation to HSE department.
* Reporting any facility problems to the facility department.
* Preparing letters for the managers and modification letters error.
* Issuing gate pass.
* Preparing documents transmittal for the letters for outgoing.
* (And any assignment or task assign to you by your Line Manager).
* General secretarial experience.
* Excellent written and verbal communication skills.
* Experience in Microsoft Office suite of products.
* Intermediate / Advanced word and excel skills.
* Able to operate in a team environment with proven ability.
* Able to undertake tasks with minimum supervision.
* Able to coordinate activities to meet deadlines in a timely fashion.
* Previous experience with Engineering background advantageous.
What we offer you
Providing an agile culture and challenging work opportunities results in a
positive work environment. Our people enjoy competitive compensation packages
and a fun, personal, collaborative and safe working environment. We value
equal employment opportunity and are committed to promoting fairness, equality
and diversity.

Our policy is to conduct background checks for all candidates who accept an
offer of employment with us.
If you have the passion and talent to keep up, it's time to test the limits
of what you can become. Find your future with Worley.