Job Description
Job Title:
Administrative Assistant
School / Location:
ISG Dammam
School / Department:
High/Senior
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
210 days @ 8 hours per day
Eligible Applicants:
Saudi National
Position Start Date:
01 August 2023
Application Deadline:
Until filled
Reports to:
Maggie Cashdollar, High School Assistant Principal
Requisition Number:
01-2324-027
Summary
The Administrative Assistant will be part of a small dynamic team staffing the
High School, Assistant Principal’s Office.
The position is primarily responsible for providing administrative and
secretarial support to the High School Assistant Principal and administrative
team as well and maintaining a close working relationship with the High School
staff and parents.
Job Duties
The successful candidate will be able to effectively:
* Demonstrate commitment to the safety and security of children and young people (child protection)
* Provide administrative and personal support to the HS Assistant Principal
* Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures
* Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative functioning of the school runs smoothly
* Exercise reasonable judgment
* Maintain safety procedure information for students and staff
* Process emails, correspondences, phone inquiries, and walk-ins
* Maintain school database for staff and students
* Perform other duties as assigned by the HS Assistant Principal
* Schedule Student Study Team meetings
* Assist in students recognition events
* Gather and sort students schedule change requests
* Arrange student meetings with the HS Assistant Principal
* Arrange parent meetings with the HS Assistant Principal
* Communicate effectively verbally and in a written manner with staff and students
* Handle invoice/booking and delivery items to the HS Office
* Keep the financial records of the HS Office
* Manage venue bookings for HS events
* Maintain confidentiality
* Prepare student and teacher bulletin, as needed, in collaboration with the HS Assistant Principal
* Demonstrate a willingness to learn new programs/apps/skyward application procedures
Qualifications and Knowledge
The ideal candidate will have:
* Minimum of Bachelor’s degree
Experience and Skills
The ideal candidate will have:
Experience
* Previous experience as a secretary or administrative assistant
* Experience with Google Suite or Microsoft Office
* Experience or comfort working in a co-educational environment
* Experience working with and serving a range of people and cultures
Skills**
* Outstanding verbal and written communication skills
* Ability to work under pressure
* Maturity to handle a range of situations
* Excellent computer literacy
* Loyalty and a high level of confidentiality
Job Type: Full-time
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