Job Description
Organon is a Women's Health Company that believes in a better and healthier
every day for every woman! We are a passionate, global community of thousands
dedicated to redefining the future of women's health. Our mission is to
deliver impactful medicines and solutions for a healthier every day. But what
really makes it work at Organon is our people.
We're looking for real, passionate team players, curious innovators, forward
thinkers, empowered by the idea of shaping their career, and ready to bring
their fire to embrace change and the opportunities it brings for progress.
At Organon, you'll get to enjoy the best of both worlds: the open, agile,
collaborative culture of a start-up, and operating at the scale of a Fortune
‎500 company with an international footprint that serves people in more than
‎140 markets.
It's going to be an exciting future--come be a part of it!

Job Description

Role & Responsibilities

As an Administrative Assistant/Coordinator, provide essential administration
and logistics support to the management team in MENAT, as detailed below and
handle workload that may involve critical deadlines.

MENAT Management Support

• Coordinate visa & travel arrangements and accommodation requirements for meetings inside and outside the country


• Manage and submit travel and routing activity expenses


• Handle general management PO's from creation to invoicing and closing


• Research and collect information


• Assist with all budget activities, including accounting


• Help implement new programs, procedures, methods, and systems


• Responsible for preparation of confidential documents and reports


• Manage Ad-hoc projects, if any, as directed by manager

Travel and Logistics

• Liaise with corporate travel agency for travel arrangements of team members & customers attending any event


• Liaise with local embassies, consulates (whenever applicable)


• Generate room listing


• Coordinate with hotels, agencies, tour operators, and other relevant vendors

Indirect Procurement

• Liaise with vendor/service provider to gather required information to setup vendor in SAP


• Ensure all documentation and dealings with vendors are in accordance with compliance


• Securing cost efficiencies by negotiating and obtaining preferential rates with suppliers


• Handle full cycle of payment management with vendors (including scanning and submitting invoices for payments processing) and act as primary point of contact on event payment/expenses


• Follow up on goods & services delivery status and close PO's in SAP.


• Create payment request form (PRF) where PO is not required

General Administration

• Filing and storage management


• Ensure all documentation is as per compliance and audit standards.


• Managing event budgets


• Follow up with senior team members, other stakeholders, and other colleagues to support success of work


• Anticipate and perform administrative duties to meet requirements and perform any other necessary support designated by the leadership team

Required skills and qualifications

• Proven administrative experience


• Strong written and verbal communication skills


• Strong time-management skills, multitasking ability, and attention to detail


• Aptitude for learning new software and systems


• Discreet & Comfortable handling confidential information


• Professional Discretion, Polite and Flexible demeanor
  Education - Graduate in any discipline
  Language -Well versed in English.
  Location -
  Who we are …

Organon delivers ingenious health solutions that enable people to live their
best lives. We are a $‎6.5 billion global healthcare company focused on making
a world of difference for women, their families and the communities they care
for. We have an important portfolio and are growing it by investing in the
unmet needs of Women's Health, expanding access to leading biosimilars and
touching lives with a diverse and trusted portfolio of health solutions.

Our Vision is clear: A better and healthier every day for every woman.

At launch, we will be more than ‎10,000 Founders strong, ready to rise together
as we make a difference in a new way. As Founders, employees will create their
future and will help shape the direction of Organon and its impact on the
world. Our culture reflects our passion for those we champion. At Organon, we
all belong. We embrace diversity and give it a voice.

Our commitment to supporting women is reflected in the make-up of our
leadership team, which is majority female and our diversity of experience is
core to who we are and what we are designed to do.
Who We Are:
Organon delivers ingenious health solutions that enable people to live their
best lives. We are a $‎6.5 billion global healthcare company focused on making
a world of difference for women, their families and the communities they care
for. We have an important portfolio and are growing it by investing in the
unmet needs of Women's Health, expanding access to leading biosimilars and
touching lives with a diverse and trusted portfolio of health solutions. Our
Vision is clear: A better and healthier every day for every woman.
Search Firm Representatives Please Read Carefully
Organon LLC, does not accept unsolicited assistance from search firms for
employment opportunities. All CVs / resumes submitted by search firms to any
employee at our company without a valid written search agreement in place for
this position will be deemed the sole property of our company. No fee will be
paid in the event a candidate is hired by our company as a result of an agency
referral where no pre-existing agreement is in place. Where agency agreements
are in place, introductions are position specific. Please, no phone calls or
emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
‎1

Requisition ID: R516154