The Role
Job Description: As an Administrative Assistant, you will play a vital
role in supporting our real estate team. Your responsibilities will include a
variety of administrative tasks to ensure the smooth operation of our office
and effective handling of real estate transactions. Job Responsibilities: •
Listing Properties: Accurately listing properties, ensuring all details are
up-to-date and presented attractively. • Lead Management: Efficiently
forwarding leads to the assigned agents and tracking follow-up activities. •
Commission Monitoring: Keeping a close eye on commission revenue, ensuring
accurate tracking and reporting. • Contract Preparation: Drafting and
preparing Listing Agreements, Contracts (Tenancy, MOU, Form-A, Form-B),
ensuring all documents are complete and compliant with regulations. • EJARI
Registration: Handling the EJARI registration process, including both the
contract and certificate. • Coordination: Liaising with developers, agents,
and clients to facilitate smooth transactions and communications. • Office
Operations: Managing day-to-day office tasks such as answering phones, taking
messages, scheduling appointments, handling documents and receipts,
distributing reports, and maintaining both electronic and paper filing
systems. • Communication: Making outgoing calls, relaying emails, and ensuring
effective communication within the team and with clients. • Reporting:
Regularly providing reports to managers on various aspects of the business
operations. • Team Support: Offering general support to the real estate team
as needed to enhance productivity and service quality. • Accounts Assistance:
Assisting the accounts team in preparing statements and explaining billing
details to tenants. • Customer Service: Resolving customer queries quickly and
effectively, ensuring a high level of customer satisfaction.
Requirements
Qualifications: • Proven experience as an administrative assistant,
preferably in a real estate or related field. • Strong organizational and
time-management skills. • Excellent communication and interpersonal abilities.
• Proficiency in MS Office and familiarity with real estate platforms such as
Property Finder, Bayut, and Dubizzle. • Ability to handle multiple tasks and
work under pressure. • Attention to detail and problem-solving skills. • High
school diploma; additional qualification as an administrative assistant or
secretary will be a plus. What We Offer: • A competitive salary package. •
Opportunities for professional growth and development. • A dynamic and
supportive work environment.
About the company
The 8 Estate, we are proud to be a new player in the real estate market,
offering a boutique experience like no other. We specialize in providing
impeccable white-glove service tailored to VIP clients who demand nothing less
than the absolute best. Our mission is simple: to redefine excellence in the
real estate industry by delivering personalized, bespoke services that cater
to the unique needs and discerning tastes of our esteemed clientele. As a
boutique agency, we prioritize quality over quantity, ensuring that each
client receives the utmost attention, care, and exclusivity they deserve. What
sets us apart is our unwavering commitment to providing a seamless and
extraordinary real estate journey. From the moment our clients engage with us,
they can expect a dedicated team of experts who will go above and beyond to
deliver exceptional results. We understand that buying or selling a property
is more than a transaction - it's an experience, and we strive to make it a
truly unforgettable one.
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