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Job Title
HR Coordinator

Job Location
Dubai

Job Type
Business/Professional Services & Support

Expertise

Description

The Team

The HR team consists of over ‎50 people across the globe. We have specialist
teams in HR Operations, Resourcing, Graduate Recruitment and Management,
Learning & Development, Systems and MI and Reward. Reporting to the Senior
Manager MEA, this role will work closely with the broader HR Operations team
to deliver a seamless HR service to our Middle East employees.

The Role

The purpose of the HR Coordinator role is to provide administrative support
across a range of HR processes for existing employees and to assist the HR
Operations team.

HR General responsibilities
To be the first line of contact for HR queries via email, messenger, telephone
or in-person, coordinating responses to incoming queries in a timely manner.
Provide administrative support to, and work closely with, the Head of HR, HR
Manager and HR Business Partner(s)
Provide additional support to, and cover for the absence of, the HR
Administrator and other HR Coordinators.

Compensation and Benefits Support

Manage the monthly payroll inputs, compiling data for verification by the
Senior HR Manager before sending to Payroll for payment. Manage any
variations, deductions, salary advances, loans and supporting documentation.
Coordinate Accommodation Loan agreements and payments, including document
verification.

Put in place maternity leave schedules for eligible employees, and manage any
related
amendments to payroll.

Provide administration support for the annual salary review. Collate data for
our participation in regional salary surveys.

Provide support with wellbeing events as and when required.

Systems and Reporting

Be the guardian of HR information system data
Ensure good hygiene of the information within My Work Life. Support employees
with MWL training and guidance as necessary
Produce reports and analysis/ HR Dashboards requested. Produce quarterly and
as required holiday and sickness utilization reports. Collate Exit Interview
data and trends analysis.
Regularly liaise with the wider HR team to stay abreast of methods of
reporting, ensuring reports are being provided that deliver accurate
information and are formatted in a consistent manner.
Manage the content of the Clyde Connected ME HR Pages.

HR Administration
Produce supporting documentation for promotions, job changes and secondments.
Changes to contract, reduction/ increase in hours, sabbaticals
Coordinate the associated system changes and inform the relevant departments
(IT, finance etc) and action payroll amendments as required.
Produce employee letters (No objection certificates, references, proof of
employment etc) and coordinate signatures
Maintain electronic employee personal files
Provide employee verification checks for banks
Provide nationalisation initiative support
Support with disciplinary hearings/ note taking/ letter production etc

New Joiner Onboarding

To be the central point of contact and correspondence for Middle East new
joiners from
them receiving their offer of employment to them completing their induction
into the firm.
Coordinate new joiner documentation and completion of joining forms
Ensure we have practice certificates for all new joiners, arranging the
attestation if necessary
Provide Dubai Legal Advisory Department (DLAD) support for the admission of
the new
employee (for Dubai based fee earners)
Add new joiners (and their dependents as applicable) to the firm's health
insurance policy
Input all new joiners into the HR system
Complete staff movement notifications (SMA) to all relevant departments in a
timely
manner ahead of the new joiner's start date.
Draft new joiner comms for Middle East partners announcing the new joiners
Arrange relocation support and offer advice and guidance where applicable
Coordinate the induction schedule, sharing the calendar with the new joiner
and ensuring it runs smoothly

Leaver Offboarding
To be the central point of contact and correspondence for Middle East leavers.
Produce receipt of resignation or alternatively ensure we have the relevant
termination or settlement agreement paperwork in place to proceed with a
leaver
Provide support for Dubai Legal Advisory Department (DLAD) deletions (for
Dubai based fee earners)
Coordinate medical insurance scheme deletions
Coordinate with the Payroll Accountant to arrange the end of service
settlement agreement, coordinating with the leaver and relevant HRBP to ensure
the paperwork is signed by the leaver.
Make the necessary system changed for a leaver in My Work Life
Send out the Staff Movement Announcement (SMA) for leaver ahead of their
working day
Coordinate repatriation arrangements where applicable
Experience and Skills required
Proactivity, initiative and the ability to continually seek out ways to
improve processes and procedures and share ideas.
Ability to organise own workload and to prioritise when necessary.
Responsive to tasks with a can-do attitude and strong attention to detail.
Ability to work to tight deadlines in a fast-moving environment.
Trustworthy, capable of dealing with confidential information.
Excellent judgement and reasoning skills.
Team player, with a keen attitude to help other team members when necessary
and to ask for help where necessary.
Strong IT skills, particularly Excel, Word and Powerpoint, with ability to
create spreadsheet and produce reports.
Previous experience in a busy office environment and aptitude for learning.
Previous experience of building effective relationships with senior
stakeholders.
Preferably legal or professional service experience.
Experience of managing junior staff preferable.
Strong team player essential.
Commercially astute and a good understanding of the practical application of
HR.
Proactive.
Strategic.
Excellent written and verbal communication skills.
Strong influencing skills and able to build credibility quickly.
Integrity and discretion.
Ability to inspire confidence and respect at all levels.
Flexible in thinking and approach.
Clyde & Co is a leading global law firm, helping organisations successfully
navigate risk and maximise opportunity in the sectors that underpin global
trade and commercial activity and enable global prosperity, namely: insurance,
aviation, marine, construction, energy, trade and natural resources.
Globally integrated, Clyde & Co offers a comprehensive range of contentious
and non-contentious legal services and commercially-minded legal advice to
businesses operating across the world. It is committed to operating in a
responsible way by progressing towards a diverse and inclusive workforce that
reflects the communities and clients it serves and provides an environment in
which everyone can realise their potential, using its legal and professional
skills to support its communities through pro bono work, volunteering and
charitable partnerships, and minimising the impact it has on the environment
including through a commitment to the SBTi Net-Zero standard and the setting
of ambitious emissions reduction targets.
The firm has ‎490 partners, ‎2400 lawyers, ‎3200 legal professionals and ‎5500
people overall in nearly ‎70 offices and associated offices worldwide.
Our Middle East and Africa footprint
Located in commercial hubs across the Middle East and Africa, our ‎9 offices
allow us to support international investors and local organisations with a
full-service offering of local specialists across most business sectors and
areas of law.
Our services: Commercial, Commercial Disputes, Corporate, Cyber Risk, Data
Protection & Cybersecurity, Employment & Immigration, Finance, Global
Recoveries, Insolvency & Reorganisation, Intellectual Property, International
Arbitration, Projects & Construction, Real Estate, Regulatory &
Investigations, Technology
Our sectors: Aviation, Education, Energy & Natural Resources, Government &
Public Bodies, Healthcare, Hospitality, Infrastructure, Insurance &
Reinsurance, Marine, Retail & Consumer, Technology, Communications, Media &
Entertainment, Trade & Commodities

LI-GJ1

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