Grant Specialist (Egypt)

POSITION SUMMARY:
The Grant Specialist for linkages provides direct administrative support to
the English Language (EL) Department focusing on two specific grant projects:
Linkages Assiut and Linkages Sohag. The Grant Specialist supports in ensuring
overall quality of programs by ensuring timely and accurate program
activities, services, and reporting throughout the duration of the program.
The Grant Specialist works with the EL Department to help improve the quality
and efficiency of the programs while serving participants in the best way
possible. S/he coordinates all logistical activity and reports to the English
Language Program Manager on any delays. S/he develops all required reports and
works closely with and supervises the program assistants and interns. S/he
follows up directly with the students and reports any issues or concerns to
the direct manager. The Grant Specialist may also be requested to support in
other projects if needed.
RESPONSIBILITIES:
* Provide all administrative and operational support to successfully conduct programs and activities under the Linkages program
* Develop, maintain and report on program timelines and other prescribed documents
* Report on sessions delivered and student attendance
* Share satisfaction survey with the students and report on outcome
* Attend sessions/ classes in Assiut for quality assurance and submit a report on the visit to the EL Program Manager
• Coordinate English language classes as well as professional skills trainings
* Attend all online sessions to support trainer/ instructor if needed and observe the sessions
* Provide administrative and logistical support for training accommodations and travel arrangements along with other administrative tasks for students and instructors of the linkages program
* Handle procurement specifically travel, transportation, material and other supplies for programs/trainings in linkages
* Follow-up with instructors on instructional hours for various programs/trainings and report findings
* Assist staff with orienting participants on the various programs and virtual tool(s)
* Relaying participant and clients' inquiries, comments, complaints and suggestions to the EL Program Manager
* Conduct information sessions for various programs when needed
* Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components,
• Oversee Linkages WhatsApp groups to ensure components, contents, and
arrangements
* Oversee Linkages WhatsApp groups to ensure accurate and timely information is shared with all participants
* Respond to inquiries from students and instructors/ trainers
• Assist in organizing and reviewing pay sheet documents for trainers and
instructors
* Assist with other projects when needed
* Schedule online sessions on Zoom by checking availability and assigning accounts to instructors and sending links to participants
* Assist EL Program Manager in developing the annual program calendar and monthly work plan
* Develop and follow up on new projects timelines
* Supervise and provide leadership to program assistants
* Prepare RFPs for grants' procurement and follow up with Admin throughout the procurement process
* Follow up on delayed receivables and payables with the finance department
* Participate in meetings with other departments in order to solve problems and facilitate workflow
* Troubleshoot operations problems to EL Program Manager
* Review teachers' timesheets and prepare cash advance requests before submitting to EL Program Manager to approve
* Coordinate with the Teacher Coordinator and update him/her on teacher performance

QUALIFICATIONS AND SKILLS:

R equired
* Bachelor 's degree
* ‎2+ years of work experience
* Knowledge of or experience in development programs
* Excellent professional communication skills (written and oral)
* Excellent command of MS Office, especially Word, Excel, and PowerPoint

Preferred
* Very good organizational skills
* Ability to multi-task, and work both as a team and independently
* Ability to work under pressure
* Detail-oriented
* Excellent command of English with TOEIC score of ‎700 minimum
* Excellent command of Arabic (written and oral)

WORK ENVIRONMENT:
The incumbent in this position will work in a professional office environment
and will utilize the following equipment when working from the corporate
office or remote home office (as needed):
* Laptop
* Printer/Photocopier/Scanner
* Telephone
* Travel Domestic
Deadline for application is February ‎28,2023
The physical demands and work environment that have been described is
representative of those an employee encounters while performing the essential
functions of this position. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and
requirements of this position. This document is not intended to be an
exhaustive list encompassing every duty and requirement of the position; the
Employee's Manager may assign other duties as related or as otherwise deemed
appropriate and necessary within the general scope, without the need for
additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and
harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic
protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read,
acknowledge, and comply with and attend special training in accordance with
the Child Protection and Safeguarding policy. All Amideast representatives
must comply with the Code of Conduct and all applicable organizational
policies which include but are not limited to, Anti-Human Trafficking and
Prevention of Sexual Exploitation and Abuse.