AMI Coordinator - Allergan Aesthetics - Egypt

Job Summary:
AMI Coordinator in is a member of AMI team who has a critical role in
coordination and organization of AMI training events for HCPs in Egypt
including hands on trainings, CS facilitations and AMI events (standalones,
new product launches, congress events). AMI Coordinator works on content
creation/updates and localization for AMI Digital World and other AMI branded
materials.
Key Duties & Responsibilties:
* Working with local agency(ies) to secure localization and approval process of all new video resources for AMI DW (based on inputs from AMI Lead)
* Constantly update content on AMI DW monthly (in line with the strategy set by AMI Lead
* Being involved in local content creation for AMI Digital World (tracking and securing required approval
* Logistical management of virtual activities
* Involvement in localization and creation of local AMI materials - working with AMI Lead
* Preparing documentation and running approval process following AMI protocol and compliance requirements
* Work on overall logistics for AMI Events
* Manage Veeva approval process for invitations and agenda and sending to HCPs through a dedicated AMI email address set up for this purpose
* Liaise agency(ies) on preparation and localization of all materials which will be used during particular event based on the instructions from AMI Lead (meeting visuals, booth, booklets, brochures..)
* Working with agency(ies) on preparation and localization of all materials which will be used after event based on the instructions from AMI Lead (feedback survey, certificates etc)
* Contracting with agencies and monitoring payments
* Final checking, scanning, uploading on the dedicated share point folder and closing of the documentation after each event
* Training volunteer logistics management (creating volunteer data base, arranging volunteers for trainings)
* On-site assistance with hands-on trainings and other AMI Events. Preparing materials, collecting, and tracking samples, taking photographs.
* Sending certificates and evaluation forms post-event. Providing analytics on feedback.
* Arranging speaker logistics (such as tickets, accommodation)
* Regular/daily communication with Clinical Specialists and accountability for ordering and monitoring previously approved FoCs products for clinical facilitations (from customer service or distributor)
* Responsible for regular monitoring of compliance process for clinical facilitations, including final checking and closing of the documentation after each facilitation (previously uploaded by CS on the dedicated share point folder)
* Managing localization (w. local agency) and Veeva approval process of all new CS materials produced by INT team or created locally (based on alignment with AMI Lead)

Compliance & Integrity

Each employee is responsible for conducting his or her activities on behalf of
the company, consistent with a high standard of business ethics, and in
compliance with the laws and regulations that govern our activities. Your
obligation encompasses the following:
* Take personal responsibility for and demonstrate a high level of understanding of and adherence to the applicable internal policies, including but not limited to our Code of Ethics and Business Conduct and other policies applicable to your job, external laws and regulations governing your activities.
* Exhibit high business ethics standard in dealing with internal and external stakeholders, including dealing with others honestly and openly, showing accountability, being reliable and trustworthy and being loyal to the company.
* Complete all required compliance and ethics related training within required timelines.
* Encourage a high level of understanding of and adherence to compliance and ethics amongst colleagues and third parties.
* Fully co-operate in any internal and external audits, investigations, and inspections.
* Report any adverse event within ‎24 hours as per Allergan's policies and procedures.
* Ensure commitment to regulatory compliance by attending training and adhering to Allergan's policies and procedures.
* Other ad hoc duties such as administrative duties, as requested.

• Degree in hospitality management, public relations, tourism, event management or relevant field is preferred and have more than ‎5 years of experience in the field of event managements


• Very well-organized and competent in vendor management. Communication skills, good time management and attention to detail (perfectionist)


• Proficient in MS Office


• Team player


• Good time-management skills


• Great interpersonal and communication skills
  BEHAVIOURS/VALUES


• All for One AbbVie : operates with enterprise perspective; inspire & motivate others towards shared purpose; influence colleagues to achieve cross-functional alignment.


• Agile & Accountable: simplify how work gets done; sets clear strategies and robust implementation plans; delivers business results.


• Decide Smart & Sure: deals comfortably with risk and ambiguity; makes timely and high quality decisions.


• Clear & Courageous: Acts respectfully, yet courageously; manages conflict & difficult decisions; communicates openly and honestly with colleagues.


• Make Possibilities real: creates environment where employees can appropriately experiment; connects concepts and generate unique ideas.

TRAVEL
Frequent travel nationally. International travel required.

COMPLIANCE AND INTEGRITY
You will be responsible for conducting your activities on behalf of the
company consistent with a high standard of business ethics and in compliance
with the laws and regulations that govern our activities (subject to local
law/requirement) (INTEGRITY)