Executive Assistant, Egypt

Cairo, Egypt, Middle East, Turkey, and Africa

Acino is a Swiss pharmaceutical company, leader in advanced drug delivery
technologies. We have a clear focus on selected emerging markets in the Middle
East, Africa, the CIS Region and Latin America, and operate in some of the
most dynamic countries of the world. We value courage, commitment, trust and
empathy and provide an environment that supports initiative and effort. We are
proud to be action-oriented and open-minded, with a strong focus on quality
and product availability, even in remote and hard to reach areas of the world.
This position is based in Cairo, Egypt and will report directly to the
Regional Marketing Director, META. The role will help maintain the
operations of Egypt Regional Office (ERO) in addition to maintaining solid
relationships with internal and external stakeholders by responding to emails,
arranging calendars, scheduling meetings, scheduling conference calls, and
several other administrative tasks.
Your Responsibilities will be :
* Creating and maintaining office systems, such as data management, filing, in addition to contracts cycle management and archiving
* Responsible for office management, operation, maintenance, supplies and logistics management of Egypt Regional office (ERO)
* Perform complex administrative tasks for ERO functions, including but not limited to proactive calendar management, travel arrangements, presentations and preparing expense reports, medical claims collections while adhering to Acino procedures and policies
* Meeting & greeting guests and business partners at all levels of seniority
* Manage corporate rates for hotels and restaurants
* Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
* Create purchase requisitions and assist in reconciling open purchase orders as well as supervise backend monitoring reports
* Generates monthly spending breakdown reports from system for the different departments to facilitate analysis
* Extracts monthly reports from CRM and creates MSLs dashboard
* Collect and compiles monthly activities reports for the MA team
* Extracts and analyses all META monthly activities and events/country from EMS
* Provide updated monthly performance dashboard to META team for monthly brand team meeting, done by regional team
* Keep tracks of functional budget & actual spending on monthly basis by aligning with finance/procurement's monthly tracker
* Ensure securing best possible rates from our vendors for External & Internal activities/events, to reduce cost & have positive impact on budget
* Organize files and folders on SharePoint Site, as needed
Your Profile :
* Bachelor degree
* Previous experience in a similar position is a must
* Excellent command of written and spoken English
* Administration or Secretarial qualification preferred
* Demonstrable administrative or secretarial experience working in a flexible team environment supporting Senior Management and their teams
* Excellent computer skills and proficiency with Microsoft Office products
* Excellent organizational and co-ordination skills
* Demonstrate ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels and functions
* Excellent communication skills and influencing ability, demonstrates success in building productive relationships with internal and external stakeholders
* Digital Marketing Certificate/Diploma is a plus
This is the opportunity to join a very dynamic organization, where decisions
are taken fast and where you can actively participate in shaping our future.
If this sounds exciting, we would love to hear more about you!.
Please note only direct applications via our HR system will be considered.

Further Information

If you are interested in working for a company that offers such challenging
opportunities, we invite you to send your application along with all pertinent
documents - preferably via e-mail in one PDF document to the following email
address:
[email protected]
We are looking forward to hearing from you. Only direct applications are
considered.