Executive Secretary II

؜ - ؜Riyadh ؜ -

Job details

Job Purpose


Responsible for providing and coordinating a wide range of administrative and
secretarial services in the assigned Division. Contribute to the effective and
efficient service delivery of the assigned Division.


Key Accountabilities & Responsibilities



  • Provides a comprehensive administrative and secretarial service in the assigned Division.

  • Maintains confidentiality of all sensitive information at all times.

  • Develops and maintains departmental filing system. Maintains an accurate suspense file system and liaises with individuals to determine action.

  • Reviews all incoming communications in the assigned department and prioritizes as appropriate.

  • Responsible for effective communication, both oral and written, to and from the Head of the Division.

  • Ability to draft letters and reports on behalf of the assigned Division, to a high standard of English.

  • Takes dictation and/or transcription. Types and distributes correspondence and reports.

  • Manages and coordinates the filing system to ensure the smooth running of the office. Sets up and maintains office administration systems.

  • Coordinates all communication, documentation, venue bookings and refreshments with regard to meetings/committees.

  • Attend meetings, taking minutes and follow up action as required.

  • Organizes office supplies and repairs to office equipment.

  • Trouble-shooting for office equipment malfunctions.

  • Assist in providing support and guidance to staff within the assigned Division in all computer systems including the review, proof-reading and formatting of computerized documentation.

  • Ability to develop and maintain computerized office systems to deal efficiently with paper flow i.e. Microsoft Access Database.

  • Ability to train new secretarial staff in all aspects of their primary duties and responsibilities; cross-train current staff in any new duties or to further their understanding of a specific existing duty.

  • Respects patients and their families to promote a patient-centered care culture.

  • Participates and support quality improving and patient safety activates as an individual or as part with multidisciplinary teams.
    Perform other duties as assigned or needed.



Minimum or Required:
* ‎2 years Diploma in Executive Secretary, Business Administration, or English. With ‎8 years of Experience
OR
* Bachelor's Degree in Executive Secretary, Business Administration, Science or English. With ‎2 years of Experience
OR
* Master's Degree in Business Administration, Science or English. No Experience Required
IELTS RESULT IS REQUIRED.

Job Summary

  • Advertiser: King Abdullah bin Abdulaziz University Hospital
  • Announcement date: 22/09/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Riyadh
  • Salary: -
  • Phone number: -

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