Subcontracts Manager - KSA

Location
Saudi Arabia - Al Khobar
Category
Procurement
Date Published
‎30/‎11/‎23
Status
Potential
About you:
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet
on the ground, we 're the team for you. We've created a new breed of company -
future-focused with reimagined ambition across all disciplines within the
energy sector.

We love people who know their own potential and are not afraid to use it. We
know that together, we're far more than the sum of our parts. So, we celebrate
people who want to grow and develop as we work together on some of the largest
projects on the energy world stage.

Our purpose and beliefs:
As Kent, we 're tackling the greatest challenge of our time - to bring our
world the energy it needs in the most responsible way ever imagined.

It's the energy of every member of our team driven by our beliefs that is
making this happen. Whatever our skill, our language, or our culture. These
beliefs define and direct us every day to be the very best - for ourselves,
our clients, our key stakeholders, the communities we operate in and the
planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us:
https://kentplc.com/who-we-are/purpose-beliefs

Our vision for Diversity, Inclusion and Belonging:
We recognize that diversity & inclusion are catalysts for success. We're
heightening awareness on the benefits of people diversity, diversity of
experiences and diversity of our perspectives. Creating a culture of
inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across ‎6 continents
and ‎24 countries. Our commitment is to celebrate character - no matter what
ethnic background, gender, age, religion, identity, or disability.

About the job:
We are currently looking for a Subcontracts Manager to be based in KSA

Your responsibilities:
* A key member of the Supply Chain function reporting to Country Director. The Subcontracts Manager will drive robust procurement process in the tender and award of subcontracts, working closely with the Commercial Manager on scope development, compensation structure and post-award administration.
* Ensuring compliance with Kent process, procedures and core values.
* Driving Quality, HSE and local content requirements in the subcontract process.
* Responsible for overseeing and supporting subcontract activities of the Project, with Pre-qualification, tendering and finalisation of Subcontracts. Subcontracts management and administration. Handle contractual, legal, commercial and insurance issues related to subcontracts. Ensure that contractual and commercial matters are handled efficiently by minimizing claims from the subcontractors.
* Working with project teams to produce subcontract strategies, subcontracting plans and project procedures.
* Reviewing and guiding on project subcontracting plan to ensure that key dates within the master project schedule are achieved.
* Challenging project teams on the decision to subcontract vs self-perform and contribute to capex strategy development in support of business growth.
* Preparation of terms and conditions of subcontract and modified where necessary to incorporate the requirements of the main contract. Working closely with contracts function, commercial, legal, finance and insurance to ensure all requirements of the stakeholders are incorporated in the templates.
* Prequalification, assessment and development of Subcontractor lists to support tendering activity.
* Preparation of construction ITB package including the draft construction sub-contract in it's entirety, in conjunction with Engineering, Construction and Supply Chain teams.
* Fully utilise Oracle Fusion ERP to manage supplier prequalification, sourcing events, award and payment.
* Evaluation of tenders, negotiation with tenderers and preparation of recommendations of award for approval.
* Work with the Commercial Manager and Subcontractor in obtaining all the contractual instruments like all the Bank Bonds, insurance, and permits.
* Develop a Subcontract deliverables outline document which supports the teams with all the necessary information out of the Subcontracts to better manage the projects/contract operations and adhere to its compliance - Be aware of all the project execution strategies from proposal to completion of contract operations.
* Evaluation and agreement of subcontractor interim progress claims.
* Management of Change: Identify/quantify/execute the change in the projects by Assessment, negotiation and agreement of subcontractor variations and claims.
* Work closely with QS to review the Sub-contractor invoices against the terms of the contract and ensure proper compliance.
* Visit project sites regularly to spot audit the Subcontractor's supply and installation against their invoices to ensure compliance.
* Support Cost Management, Finance groups with contractually relevant data
* Any such duties and responsibilities assigned based on Project and Departmental requirements.
* Flag any compliance issues during the project execution.
* Conduct and manage the risk management workshops with the project teams on monthly basis.
* Organize and lead the lessons learned sessions.
* Conduct subcontractor forums with key subcontractors to drive HSE campaigns, quality concerns and roll-out of procedural changes.
Your knowledge/skills, education, and experience:
Qualification/ Certification:
* Bachelor's degree in engineering
* Overall ‎15+ Years: Minimum ‎15+ Years Experience as Senior subcontracts engineer or ‎5 years as Subcontracts Manager
* Worked in Oil & Gas and/or EPC Business in the Middle East Region. KSA experience preferred.
Skills Requirement:
* Experience in tender, award and administration of major subcontract package
* Strong negotiation, verbal and written communication skills.
* Post Award Subcontract Administration and close out.
* Advance knowledge of Software skills - MS-Office, Adobe, Oracle, etc.
* Team player and integrating with multicultural teams
Communication:
* Excellent interpersonal and analytical attributes.
* Professional communication skills -Able to communicate with peers, customers, and third parties.
* Strong problem-solving instincts and close attention to detail
Core Competencies:
* Good knowledge and understanding of contract procedures.
* Knowledge of checking Terms & Conditions
* Core Oil & Gas Filed Construction & technical understanding of EPC/EPCm execution.
* Subcontracting - minor and major packages for Onshore EPCM construction scope
* Highly resourceful, adaptable, and flexible
* Timely management of deadlines
Details about the role:
Location: KSA
Relocation required: No
Travel required: Possibly
Contract type: Permanent
Experience level: ‎15+ Years