Job Title:
Secretary
School / Location:
District Office (DO)
School / Department:
Support Services
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
210 days @ 8 hours per day
Eligible Applicants:
Saudi National
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
Director of Operations and Operations Manager
Requisition Number:
08-2324-087
Summary
The Support Services Secretary will be responsible for receiving
transportation requests from staff and administrators from all ISG campuses
and organizing them with the school transportation contractors. He/She will be
expected to produce monthly reports for the transportation department. This
position reports to the Director of Operations and ISG Operations Manager.
Note: The position requires flexible working hours, able to work weekends,
off hours, and holidays.
Job Duties
The successful candidate will be expected to:
* Review and update transportation schedules and routes
* Arrange transportation needs of Staff, Administrators, Consultants, Athletics for all ISG schools on regular days as well as on Saturdays or after school hours when needed
* Arrange transportation for field trips, sporting events, airport pick-ups for the students and visiting teams
* Arrange sick bus when needed
* Prepare monthly financial reports and Purchase orders for petrol expenditures for Dhahran, Dammam and Jubail
* Liaise, dispatch needs and feedback to transportation contractors for all ISG schools (Reem and Ingress)
* Keep track of transportation contractors (Ingress and Reem) performance and attendance reports including overtime hours
* Monitor/log ISG vehicle repairs
* Provides school access (vehicle stickers) to compound buses, employee vehicles, board members, parents/students vehicles and other authorized vehicles that require entry to all ISG schools
* Coordinates with the school shopping needs and arranges transportation as required
* Process ISG vehicle Insurance renewal and distribution
* Requests the driver's visa/authorization/permit to drive from GRO
* Scheduling/Coordinate with the mechanic/drivers about the vehicle repairs and motor vehicle periodic inspection for ISG vehicles
* Provide assistance to the Operations Team whenever a team member is not available or on leave
* Assist the Operations Team in planning and execution of policy and improvements to the procedures in place
* De-escalates and resolves transportation conflict by providing solutions within the guidelines of ISG Transportation Policy
* Perform other duties as assigned by the Operations Leadership Team
Qualifications and Knowledge
The successful candidate should ideally have:
* Bachelor degree
Experience and Skills
The ideal candidate will have:
Experience
* Experience with various computer applications is a plus
* Previous work experience related to transportation/logistics is a plus
Skills
* Excellent command of English and Arabic, both written and oral is a plus
* Flexible in working hours, able to work weekends, off hours, and holidays
* Able to work under pressure and meet daily deadlines
* A team player that can work with minimal supervision
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