Project Management Office (PMO) Specialist

Location: Khobar, Saudi Arabia
Thales people architect solutions that support ‎85 million mainline and
suburban passenger journeys, worldwide, every day. Our Rail Signalling and
Communication systems are used on metro lines across major cities, and ‎72,000
kms of route, ‎52,000 trains per day in ‎16 countries are controlled by our
Traffic Management Systems. Together We deployed the first-ever nationwide
ticketing system which processes over ‎50 million ticketing transactions in ‎100
cities daily.
We have been present in Saudi Arabia for ‎40 years and with over ‎600 employees
to date, we are growing rapidly. Together we are delivering our signalling,
control and train protection systems for the North -South Railway (NSR), the
longest system of it's kind in the world. Together we are key suppliers of In-
flight entertainment and connectivity systems as well as air traffic
management solutions in Saudi. We are making Saudi Arabia a safer place by
securing the country's critical infrastructure and e-security solutions that
secure the country's electronic payment systems. Thales has been selected to
supply major electronic systems for air defence and the Group also supplied
communication and optronic systems for the Army, the Saudi Arabia National
Guards and the Air Force.
Job Objective
Undertake the Project Management office activities that will ensure the
successful delivery of the Project, This typically includes the following:
* Support Project Manager/Director for establishing and controlling the overall Project to ensure smooth running of the project.
* Organize and participate reviews and committees internally, and with the client, and issue MOM and action list accordingly
* Prepare all the different materials for the different reviews instances.
* Ensure planning, budget and acquisition are monitored and controlled.
* Raise alerts to Project Manager when necessary.
* Consolidate the information's from the WPMs to have a global project review.
The person should be having Project management experience for at least ‎5
years.
And Master's Degree in management discipline or project management
certification is preferable.
Roles & Responsibilities
* Contributes and ensures the coordination of all Work Package Manager (WPM) activities for the preparation of the project baseline
* Source Data for the future project (Proposal, Contract...)
* Requirements Baseline for the future project (Technical and Non-Technical Requirements…)
* Execution Baseline for the future project (WBS, OBS, PBS, RAM, Master schedule, Resource planning, Estimate Pack and cash profile, Risks and Opportunities Register, Initial Plan(s) ..)
* Justification for the future project (Compliance Matrix, Solution Justification)
* Coordinates with various internal and external stakeholders, organize meetings, MOM and manage the open items for successful closure.
* Contributes to the assessment of alternative solutions
* Contributes to the identification of customer selection criteria and hot buttons
* Contributes to the definition of the Make/Team/Buy strategy and for the involvement of KIP, the Industrial & contractual strategy,
* Identify the supply chain to set up for the project
Manages day to day activities in the PMO to ensure project meet organization
goal and requirements.
* Provide regular visibility to project status (key decisions, dependencies, issues, risks, metrics) through status reporting and project reviews.
* Be accountable for the risk and opportunity management as well as the associated mitigation plan.
* Supporting the work package leaders as required;
* Responsible (in liaise with WPs) for putting in place appropriate metrics to ensure robust monitoring and control for all elements;
* Lead and being accountable for the PMO activities related to the Project (Scheduling, Configuration Management and Document controlling, Reports)
* Provides deep analysis of the project schedule and ensures it is robust, coherent and optimized;
* Coordinate communications, escalates and facilitates resolution of risks, issues and changes
* Contributing to preparing Project Reviews by creating and presenting dashboards and status reports to project management.
* Ensure that best practice PMO processes and controls are adopted throughout the Project.
* Ensure a "Lessons Learned" culture is embedded and shared within the Project.
* Ensure efficient change control methods and process are utilized.
* Monitor and report on project progress, ensure financial tracking and reporting.
* Responsible to follow up and integrate the inputs related to the Project from by Thales Saudi Arabia departments and Thales offshore units.
Work Experience Requirements
‎5+ years' as a Project Management Officer/Specialist
Qualification, Certification & Educational Requirements
* Bachelor Degree (Master degree is preferable)
* Project Management Professional (PMP)®
Preferred Skills
* Scheduling Software ( MS Project or Primavera)
* Project / work package management
* Microsoft excel and Power point ( advance level)
* Risk and Opportunities
* Resource planning
* Cost estimations
* Material Acquisition process
* Excellent verbal and written communication skills
* Negotiating, supervisory and leadership skills
* Arabic Speaker, Strong in English.
* PMP certificate or Master degree in engineering is preferred.
* Open to mobilize to work in design offices on site or in any Thales office in KSA
* Open to work on other engineering disciplines as needed.
* Registered in Saudi Council of Engineers
At Thales we provide CAREERS and not only jobs. With Thales employing ‎80,000
employees in ‎68 countries our mobility policy enables thousands of employees
each year to develop their careers at home and abroad, in their existing areas
of expertise or by branching out into new fields. Together we believe that
embracing flexibility is a smarter way of working. Great journeys start here,
apply now!