A Administrative Assistant maintains an efficient and effective Executive
Office via the distribution of internal and external mail, independent
correspondence and up-to-date registry system.
What will I be doing?
A Personal Assistant to the General Manager maintains an efficient and
effective Executive Office via the distribution of internal and external mail,
independent correspondence and up-to-date registry system. Specifically, a
Personal Assistant to the General Manager will perform the following tasks to
the highest standards:
* Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
* Compile and submit management reports in a timely manner
* Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
* Monitor administration standards to ensure adherence with corporate guidelines
* Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
Supervise the day-to-day functions of Secretary; review performance standards
of departmental secretaries and recommend or develop/conduct appropriate
training/counselling sessions
* Co-ordinate special reservation requests made through the Executive Office
* Complete other duties as assigned
What are we looking for?
Personal Assistants to the General Manager serving Hilton brands are always
working on behalf of our Guests and working with other Team Members. To
successfully fill this role, you should maintain the attitude, behaviours,
skills, and values that follow:
* Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
* Good understanding of hotel operations, practices and procedures
* Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment
* Strong communication and human-relation skills
It would be advantageous in this position for you to demonstrate the following
capabilities and distinctions:
* Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
* * Certification: Certification in Secretarial/Administration skills
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector
from luxurious full-service hotels and resorts to extended-stay suites and
mid-priced hotels. For nearly a century, Hilton has offered business and
leisure travelers the finest in accommodations, service, amenities and value.
Hilton is dedicated to continuing its tradition of providing exceptional guest
experiences across its global brands. Our vision "to fill the earth with the
light and warmth of hospitality" unites us as a team to create remarkable
hospitality experiences around the world every day. And, our amazing Team
Members are at the heart of it all!
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