Personal Assistant

Position Summary
The Personal Assistant provides executive support in a one-on-one working
relationship. He/she serves as the primary point of contact for internal and
external stakeholders on all matters pertaining to the office of Vice
President of Consulting. The Personal Assistant also serves as a liaison to
the senior management teams; organizes and coordinates executive outreach and
external relations efforts; and oversees special projects. He/she must be
creative and enjoy working within an entrepreneurial environment that is
mission-driven, results-driven, and community-oriented. The ideal individual
will have the ability to exercise good judgment in a variety of situations,
with strong written and verbal communication, administrative and
organizational skills, and the ability to maintain a realistic balance among
multiple priorities. He/she will have the ability to work independently on
projects, from conception to completion, and must be able to work under
pressure at times to handle a wide variety of activities and confidential
matters with discretion.

Major Accountabilities
* Completes a broad variety of administrative tasks for the VP of Consulting, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Arranges travel itineraries, ticket reservations, travel advances and ticket purchases as required, etc.
* Provides a bridge for smooth communication between the VP of Consulting office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
* Establishes and oversees the administrative guidelines and procedures of the Office of the Vice President of Consulting.
* Creates and maintains a filing system of all confidential documents.
* Keeps reference files up to date by adding new information and deleting obsolete ones.
* Retrieves corporate documents, records, and reports as required by the Management or the Center Leadership.
* Maintains office supplies as necessary.
* Performs other clerical, administrative, or miscellaneous duties as requested by the Management or the Center Leadership.

Qualifications and Experience
Recommended Qualifications and Years of Experience
* Bachelor´s degree in Business Administration, or any other related field. With ‎2-‎5 years of relevant experience
* Proficiency in Microsoft Office suite
* Excellent oral, written, and interpersonal English communication skills