Finance Assistant

Background
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.
Under the guidance and supervision of the Finance Analyst, the Finance
Assistant provides financial services ensuring high quality, accuracy and
consistency of work. The Finance Assistant promotes a client-oriented approach
consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations,
programme and projects' staff in the CO, UN Agencies Finance staff and with
UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
‎1) Ensure implementation of operational strategies focusing on achievement of
the following results:
* Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
* Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
‎2) Ensure functioning of the optimal cost-recovery system focusing on
achievement of the following results:
* Provision of inputs for preparation of cost-recovery bills in the ERP system for the services provided by UNDP, follow up on cost recovery.
* Ensuring the collection of cost recovery from UN agencies by raising GLJEs and monitoring through the Atlas tracking system.
‎3) Provide accounting and administrative support to Finance Unit focusing on
achievement of the following results:
* Proper control of supporting documents for payments and financial reports for projects and UN agencies; preparation of all types of vouchers; Pay Cycle and payment execution.
* Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the ERP system; travel claims, and other entitlements are duly processed.
* Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
* Presentation of information on the status of financial resources as required.
* Review and process of requests for vendor creation/update.
* Maintenance of the proper filing system for finance records and documents,
* Monitoring the filling of the Vouchers is completed according to the serial number and there is not any missing voucher in the file.
* Act as back-stopping for the Finance Clerk.
‎4) Ensure proper CO cash management system functioning focusing on achievement
of the following results:
* Sharing regular UN exchange rate reports with UN agencies in the country.
* Management of cash distribution, and petty cash.
* Responsible for processing Pay Cycle daily and payment execution printing EGP & USD checks.
* Contact with local bank management to resolve operational matters including identification of debits/credits transactions.
* Maintenance of Accounts Receivables for UNDP projects and recording of deposits in ERP.
‎5) Support knowledge building and knowledge sharing in the CO focusing on
achievement of the following results:
* Participation in the trainings for the operations/ projects staff on Finance.
* Contributions to knowledge networks and communities of practice.
Competencies
Core
Achieve Results:
LEVEL ‎1: Plans and monitors own work, pays attention to details, delivers
quality work by deadline
Think Innovatively:
LEVEL ‎1: Open to creative ideas/known risks, is pragmatic problem solver,
makes improvements
Learn Continuously
LEVEL ‎1: Open minded and curious, shares knowledge, learns from mistakes, asks
for feedback
Adapt with Agility
LEVEL ‎1: Adapts to change, constructively handles ambiguity/uncertainty, is
flexible
Act with Determination
LEVEL ‎1: Shows drive and motivation, able to deliver calmly in face of
adversity, confident
Engage and Partner
LEVEL ‎1: Demonstrates compassion/understanding towards others, forms positive
relationships
Enable Diversity and Inclusion
LEVEL ‎1: Appreciate/respect differences, aware of unconscious bias, confront
discrimination
Cross-Functional & Technical competencies:
Business Management: Communication
Ability to communicate in a clear, concise and unambiguous manner both through
written and verbal communication; to tailor messages and choose communication
methods depending on the audience Ability to manage communications internally
and externally, through media, social media and other appropriate channels.
Business Management: Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of
discovering useful information, informing conclusions and supporting decision-
making.
Finance: Accounting (General)
Knowledge of accounting concepts, principles, frameworks, standards,
regulations, policies and trends, and ability to apply this to strategic
and/or practical situations.
Finance: Banking and cash management
Ability to collect, handle, and manage cash, which involves assessing market
liquidity, cash flow, and investments.
Finance: Anti-fraud and anti-bribery and corruption
Anti-bribery and corruption: Understands the policy and best practice relating
to anti-bribery and corruption controls and ensures these are implemented and
widely understood within the organization. Anti-fraud: Understands the fraud
risks faced by public bodies and is able to effectively analyse data to
support fraud identification and fraud risk management; understands the fraud
risks faced by public bodies and is able to conduct fraud risk assessment and
response plan.
Finance: Contributions management
Ability to receive, record, report and manage contributions received.
Finance: Budget management
Ability to support budgetary aspects of work planning process, drawing and
management of team budgets.
Required Skills and Experience
Education:
Secondary Education with specialized certification in Accounting and Finance,
or Bachelor's degree in finance or Accounting, Part-qualified accountants from
an internationally accredited institute of accountancy will have a distinct
advantage.
Experience:
‎5 years (or ‎2 years in combination with Bachelor's degree) of relevant finance
experience in finance and/ or accounting at the national or international
level is required.
Experience in the usage of computers and office software packages (MS Word,
Excel, etc.) and knowledge of spreadsheet and database packages, experience in
handling of web-based management systems.
Experience with ERP financials, preferably PeopleSoft, desirable.
Knowledge of IPSAS and/or IFRS desirable, knowledge of Atlas is a strong
asset.
Proficiency in English and Arabic is required.