Finance Assistant

**The primary role of the Finance Assistant is to manage all accounting

activities relevant to the allocated business unit, ensuring effective
provision of high-quality accounting services for the entity. The Finance
Assistant ensures that financial records are accurate and up to date, and
contributes to the efficiency of financial services that the department
delivers for the business. This position will report to the Head of Finance,
Middle East.**

**

Key Job Responsibilities
Financial Management Support
* Working closely with the Head of Finance, Middle East, ensures efficient delivery of all financial/accounting matters and services for the Company.
* Main duties include data entering (AP, AR, journals), maintaining Sales and Purchase Ledgers by accurately and efficiently inputting all information from source documents into the ledgers.
* Ensures timely collection of payment by liaising with Project Managers for client LPOs and project-related paperwork; performs direct follow-up with clients when necessary.
* Timely responds to any finance-related queries with correct and useful information.
* Manages all Petty Cash expenses for the Company.
* Keeps accurate records and produces all payment vouchers relating to salary deductions for payroll in accordance with the relevant timescales and ensures that the control accounts are fully reconciled.

Banking
* Processes bank transfers, credit card payments, RTA payments

Accounts Receivables
* Prepare, send out, record, and monitor bills sent to clients
* Provide billing reconciliations, attend to clients queries as/when required
* Maintain working relationships with clients and communicate any account-related issues to ensure smooth running of business
* Prepare weekly receivables and ageing status report for management review and action
* Account for deferred and accrued revenue, and guaranteed commissions

Accounts Payables
* Process uploads from booking system to accounting system; match LPO with uploads and with invoices; ensure proper recording and maintaining of supporting documentations
* Process invoices, expense reports (Certify) , and petty cash for the allocated entity

Reporting
* Support the core finance functions in the timely completion of month-end closing by recording entries in the books, and preparing various reports and reconciliations on a weekly basis
* Prepares spreadsheets, reports and correspondence as required including month - end, year end and audit.
* Provides assistance to the Company 's monthly or annual financial reporting process.
* Preparation of Journal entries
* Maintaining prepaid, accrual, fixed asset schedules

Administration
* Matches invoices to statements and purchase orders to invoices.
* Inputs accounting data into the system with speed and accuracy.
* Filing the purchase invoices, sales invoices, journal entries, bank statements, reconciliations. At year end, file /binder organizing and moving from current storage to long-term storage
* Completing various forms such as but not limited to vendor /client registration forms

Disclaimer:**
The duties and responsibilities described are not a comprehensive list and may
change, or additional tasks within scope of work may be assigned at any time
with or without notice, as necessitated by business demands.

**

Job Requirements**
* At least ‎3 years of relevant experience in a general accounting position
* Bachelor 's degree or equivalent work experience required
* Strong understanding of finance and accounting standards and procedures
* Experience in balance sheets, financial reporting
* Good knowledge and understanding of tax regulations
* Strong understanding of business bookkeeping procedures
* Excellent mathematical skills and abilities; good knowledge of IAS and IFRS would be a plus
* Excellent written, verbal and presentation skills
* Competency in using MS Office applications, with an advanced knowledge of MS Excel and Accounting software; knowledge of Exchequer accounting software would be advantageous

**

Competencies**
* Attention to Detail
* Communication
* Building Teamwork
* Continuous Development
* Established Focus
* Exceeds Customer Expectations
* Influence
* Integrity

Experience

Preferred
* ‎3 year(s): Years of experience in general accounting role