Operations Executive

Role Purpose:

The position is mainly responsible for effective coordination and
administration of daily operational tasks / activities concerning to Centre
maintenance and up keep, supporting redevelopment projects and Centre
presentability in the assigned Centre ensuring high level of operational
support is provided to Mall Management and tenants in a timely manner.

Role Details - Key Responsibilities and Accountabilities:

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  Attend to tenant queries in the assigned Centre on stock taking, visual merchandising, delivery of materials, store maintenance and minor store renovation works. Forward to security control the Management approval / permission to conduct required works in the store.

  
  


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  Coordinate with the concerned SMBU departments for the issues to be resolved i.e. mall defects, rectification work, fire & safety, security, maintenance, cleanliness and other Centre issues raised by the Senior / Manager Operations on their daily inspection / walk-about.

  
  


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  Assist the Manager Operations in reducing operating cost and ensure that the total operating expenses in the assigned Centre should remain within the budget.

  
  


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  Ensure that all Capex and planned maintenance programs for the assigned Centre are executed on a timely basis and in accordance with the agreed plan to keep the highest operating standards.

  
  


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  Carry out the tendering process for all redevelopment jobs assigned to be carried out by operations team.

  
  


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  Issue letters / notifications in advance to tenants for all redevelopment related access to tenancies, shutdowns and temporary closure of certain areas of the Centre.

  
  


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  Secure tenants' approval for off-mall hours/night access works to enable Engineering Department's maintenance works on regular basis and maintain updated individual record/files on tenant's fit-out, projects, contractor's/suppliers costs, lease outline drawings (LODs) etc.

  
  


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  Prepare the yearly contracts directly handled by Operations and having them ratified by legal and finance for their execution in addition to the follow up with Finance Department on payment of invoices and refunds.

  
  


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  Collect all relevant feedback from the various Operating departments of SMBU and prepare the monthly Operation Input for Asset Management Report.

  
  


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  Provide all relevant information and documentation during the Operations Audit process. Ensure finding of the Audit process is implemented within the agreed timeline.

  
  

Outlines what success in the role look like possibly incl.

Other Context (if applicable):

Outline any complexities or special requirements the individual should be
aware of as it relates to the role, e.g. mention here any specific role
requirements such as travel, working hour flexibility etc.

Fu nctional/Technical Competencies

Elaborate on core functional competencies required for this role (usually
based on job family expectations) as well as other core competencies and level
of attainment

Personal Characteristics and Required Background:

Academic / Professional Qualification:

Bachelor's degree in Business Administration or equivalent.

Experience:

Minimum ‎2 - ‎4 years' work experience in reporting, processing of POs /
invoicing and payments and maintaining budgets and Centre administration
preferably in a reputed Retail / Large Shopping Centers