Programme Management Associate

BACKGROUND
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.
Under the guidance and supervision of the Programme Management Analyst (Head
of the Service Centre), the Programme Management Associate provides programme
support services, ensuring high quality, accuracy and consistency of work. The
Programme Management Associate promotes a client-oriented approach consistent
with UNDP rules and regulations. The incumbent works in close collaboration
with Programme and project teams in the Country Office and with UNDP
Headquarters' staff to exchange information and ensure consistent service
delivery.
Position Purpose
The Programme Management Associate works in close collaboration with Senior
Management, Operations, Programme and Project teams in the Country Office, as
well as with UNDP Headquarters' personnel and Government officials. The
incumbent supports programme implementation, project budget revisions on ERP
systems in place and delivery.
Key Duties and Accountabilities
DUTIES & RESPONSIBILITIES
‎1. Ensures administration and implementation of programme/operations
strategies and plans, focusing on achievement of the following results:
Full compliance with UN/UNDP rules and regulations and other relevant policies
on the financial recording/reporting system and follow-up on audit
recommendations;
Implementation of effective internal controls and proper functioning of a
client-oriented, financial resources management system.
‎2. Provides effective support to the management of the CO programme focusing
on the achievement of the following results, in close collaboration with the
programme staff:
Creation of projects in Atlas, support to the preparation of budget (including
support to the calculation of Direct Project Costs) and of budget revisions,
revision of project award and project status, determination of unutilized
funds, operational and financial close of a project.
Provision of guidance to the executing agencies on the routine implementation
of projects.
Presentation of information for audit of NEX projects supports the
implementation of audit recommendations.
‎3. Provides effective administrative support to Programme Unit, focusing on
the achievement of the following results:
Review of NEX projects Financial Reports; preparation of PO and non-PO
vouchers for development projects, in close collaboration with the procurement
team.
Maintenance of the internal expenditures control system which ensures that
vouchers processed are matched and completed, transactions are correctly
recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with
budget check errors, match exceptions, and unapproved vouchers.
Provides projects with various, specialized reports (PRO, PTD, cash balance,
etc.);
Provides projects with UN exchange rate and DSA monthly;
Replies to projects/programme unit on admin and financial queries as needed;
Proper control of the supporting documents for payments and financial reports
for NIM/DIM projects;
Ensures that transactions are correctly recorded and posted in Atlas in
conformity with the internal expenditures control system;
Compiles data for internal/external audits; including NIM audits
Guides projects regarding procurement issues
Uploads signed CDRs on the UNDP corporate planning system CDR library
Uploads receipts of PO vouchers uploaded on DMS
Creates and amends Vendors for development projects
‎4. Provides effective support to the functioning of the revenue and optimal
cost-recovery system focusing on the achievement of the following results:
Assists in the preparation of cost-recovery bills in Atlas for the services
provided by elaboration and implementation of the income tracking system and
follows-up on cost recovery.
Provision of inputs to reports including donor reports.
‎5. Facilitation of knowledge building and knowledge sharing in the CO
focusing on achievement of the following results:
Organization of trainings for the office staff on programme/operations-related
issues.
Synthesis of lessons learned and best practices in programme management.
Sound contributions to knowledge networks and communities of practice
Training to project personnel
Update to projects on new policies, rules, and guidelines as needed
QUALIFICATIONS
Education:
High School Certificate with ‎6 years of experience
OR
University Degree in Business or Public Administration, Economics, Finance and
Accounting or any other related field with ‎3 years of experience.
Experience, Knowledge, and Skills
Minimum ‎6 years of relevant administrative, financial, and/or programme
experience if with a High School Certificate or ‎3 years if with a Bachelor's
degree.
Experience in using ERP systems and Microsoft Office
Language Requirements:
Fluency in English and Arabic.
COMPETENCIES
Core Competencies
Achieve Results: LEVEL ‎1: Plans and monitors own work, pays attention to
details, delivers quality work by the deadline
Think Innovatively: LEVEL ‎1: Open to creative ideas/known risks, is a
pragmatic problem-solver, makes improvements
Learn Continuously LEVEL ‎1: Open-minded and curious, shares knowledge, learns
from mistakes, asks for feedback
Adapt with Agility LEVEL ‎1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible
Act with Determination LEVEL ‎1: Shows drive and motivation, able to deliver
calmly in face of adversity, confident
Engage and Partner LEVEL ‎1: Demonstrates compassion/understanding towards
others, forms positive relationships
Enable Diversity and Inclusion LEVEL ‎1: Appreciate/respect differences, be
aware of unconscious
Cross-Functional & Technical competencies:
Finance Management and cost accounting
Ability to produce periodic qualitative and quantitative performance reports
to facilitate effective decision-making and performance monitoring. Ability to
use a range of costing techniques and analyze cost-related data to provide
quantitative information to the users of reports.
Business Direction & Strategy Business Acumen
Ability to understand and deal with a business situation in a manner that is
likely to lead to a good outcome and understanding of the operational
frameworks in the organization and ability to make good judgments and quick
decisions within such frameworks
Customer Satisfaction/Client Management-Business Management
Ability to respond timely appropriately and with a sense of urgency, provide
consistent solutions, and deliver timely and quality results and/or solutions
to fulfill and understand the real customers' needs.
Provide inputs to the development of customer service strategy.
Look for Za\s to add Value beyond clients' immediate requests.
Ability\ to anticipate client's upcoming needs and concerns.