Programme Assistant

Job no: ‎558629
Contract type: Fixed Term Appointment
Duty Station: Cairo
Level: G-‎5
Location: Egypt
Categories: Social and Behavior Change
UNICEF works in some of the world's toughest places, to reach the world's most
disadvantaged children. To save their lives. To defend their rights. To help
them fulfill their potential.
Across ‎190 countries and territories, we work for every child, everywhere,
every day, to build a better world for everyone.
And we never give up.
For every child, care.
How can you make a difference?
The programme assistant supports the section by carrying out a range of
procedural, administrative, and operational tasks, to help develop, implement
and monitor the country programme on timely and effective delivery.
Summary of key results:
* Facilitating the process of consultancy contracts, vendors and external partners that support programme delivery. Preparing, filing documents, completing necessary forms and templates, uploading TOR's in VISION, and making necessary logistical arrangements. Keeping vendor lists, partners, and consultant rosters up-to-date.
* Collecting invoices, filing documents as well as processing in VISION and Service Gateway.
* Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
* Maintaining office calendar and arranging meetings, as well as minutes of meetings.
* Providing travel assistance to staff members in the section for travel arrangements and entitlements.
* Maintaining and updating a system which monitors the absence of staff.
* Preparing and maintaining records pertaining to programme planning and development.
* Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs).
* Supporting meetings and conferences taking care of the logistical arrangements, liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
To qualify as an advocate for every child you will have …
* Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
* A minimum of five years of progressively responsible administrative or clerical work experience is required.
* Fluency in Arabic and English is required.
Specific Technical Knowledge Required
Strong organizational, planning and prioritizing skills and abilities.
High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural
backgrounds.
Training and experience using MS Word, Excel, PowerPoint and other UNICEF
software
Strong office management skills.
For every Child, you demonstrate...
UNICEF 's Core Values of Care, Respect, Integrity, Trust and Accountability
and Sustainability (CRITAS) underpin everything we do and how we do it. Get
acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are …
(‎1) Builds and maintains partnerships (‎2) Demonstrates self-awareness and
ethical awareness (‎3) Drive to achieve results for impact (‎4) Innovates and
embraces change (‎5) Manages ambiguity and complexity (‎6) Thinks and acts
strategically (‎7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency
framework. Familiarize yourself with our competency framework and its
different levels: competency framework here.
UNICEF is here to serve the world's most disadvantaged children and our global
workforce must reflect the diversity of those children. The UNICEF family is
committed to include everyone, irrespective of their race/ethnicity, age,
disability, gender identity, sexual orientation, religion, nationality, socio-
economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave,
breastfeeding breaks and reasonable accommodation for persons with
disabilities. UNICEF strongly encourages the use of flexible working
arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UNICEF, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. UNICEF is committed to promote the protection and safeguarding
of all children. All selected candidates will, therefore, undergo rigorous
reference and background checks, and will be expected to adhere to these
standards and principles. Background checks will include the verification of
academic credential(s) and employment history. Selected candidates may be
required to provide additional information to conduct a background check.
Remarks:
UNICEF 's active commitment towards diversity and inclusion is critical to
deliver the best results for children. For this position, eligible and
suitable male candidates are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF
and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of
the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by
the host country of the duty station, which will be facilitated by UNICEF, is
required for IP positions. Appointments are also subject to inoculation
(vaccination) requirements, including against SARS-CoV-‎2 (Covid). Government
employees that are considered for employment with UNICEF are normally required
to resign from their government before taking up an assignment with UNICEF.
UNICEF reserves the right to withdraw an offer of appointment, without
compensation, if a visa or medical clearance is not obtained, or necessary
inoculation requirements are not met, within a reasonable period for any
reason.
Advertised: ‎03 Apr ‎2023 Egypt Standard Time
Deadline: ‎16 Apr ‎2023 Egypt Standard Time