Executive Secretary to CEO

Introduction

Do you have excellent time management skills and organizational skills? Then
we are looking for you! For our client are we looking for an Executive
Secretary. Our client is a privately owned medical center in Kuwait, with a
focus on aesthetic healthcare. They have the largest ENT unit in Kuwait, with
patients coming to them for their most famous rhinoplasty procedure.

What we offer

Your salary is a tax free all-inclusive salary! You will be employed by our
client for ‎2 to ‎3 years. Next to a direct employment, our client offers
healthcare coverage and leave and benefits as per Kuwait Labor Law.

Description

Our client is looking for an Executive Assistant to the CEO, responsible for
providing comprehensive support to the CEO, Board of Directors, and Executive
Team and managing the organization's office operations. This dynamic position
requires the ability to anticipate needs, think critically, and offer
solutions to problems with a high level of professionalism and
confidentiality.
* Provide sophisticated calendar management for CEO;
* Complete a broad variety of administrative tasks that facilitate the CEO 's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports;
* Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO;
* Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff;
* Manage all aspects of organization's office services;
* Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning;
* Replenish office materials such as snacks, printer supplies, paper, office supplies, etc;
* Provide event management support as requested;
* Provide hospitality to all guests and help to create a welcoming environment.

Who are you

You are a dedicated loyal, supportive, and helpful professional with the
ability to provide support to the CEO. Your high level of professionalism and
manners reflect positively on the organization. Some of your important
personality traits include the ability to manage time wisely, excellent
judgment and interpersonal skills that facilitate working relationships.

Skills & Competencies:
* Excellent MS Office (Word, Excel and Power Point) knowledge;
* Outstanding organizational and time management skills;
* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
* Ability to understand marketing/creative briefs and translate them into visual solutions;
* Excellent communication skills;
* Time management skills;
* Teamwork skills;
* Discretion and confidentiality.
Education & Qualifications:
* Work experience as an Executive Secretary, Personal Assistant or similar role;
* ‎2- ‎3 years of minimum experience supporting C-Level Executives;
* Working and living in Kuwait with experience in healthcare sector.