School HR Manager

Human Resources Manager

GEMS Wellington Academy, Silicon Oasis is looking to appoint an experienced HR
Manager to lead and manage all aspects of Human Resources within the school,
manage and oversee the implementation and compliance of policies, procedures
and systems. The HR Manager will provide expertise, support and advice on
various HR functions, which include recruitment, staffing, Employment Law,
performance management, professional learning, talent development and employee
relations.
Job context
We are seeking to appoint an experienced HR Manager preferably with
experience in a school setting and associated staffing processes. This
includes Recruitment, Onboarding, Employee Relations and the full employee
life cycle.
The position directly reports to the Principal/CEO and functionally to HR
Business Partner

The HR Manager will manage and support day-to-day operations of the Human
Resources office in the School along with the administration of human
resources policies, procedures and programmes. The incumbent will provide
support and advice in the various human resources functions, which include
recruitment, staffing, employee engagement and employee relations.
Key Accountabilities:
The School HR Manager will be the first point of contact for all school staff
on all HR matters; duties will cover the full spectrum of the employee
lifecycle.

Recruitment and On-boarding
* Provide support to the Principal/CEO in the recruitment of all school based positions.
* Liaise with corporate HR recruitment team for teaching positions, complete all administrative tasks related to the teacher recruitment process.
* Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process.
* Prepare employment contracts using DAX in compliance with GEMS policies and procedures and UAE Labour Law regulations.
* Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member.
* Liaise with the travel department to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook and answering questions, conduct new hire inductions.
* Process new hire forms including bank account forms, medical insurance, business card and access card requests
* Design and conduct new employee orientations to explain school policies, compensation and benefit programs.

HR Operations support
* Manage and support day-to-day operations of all HR related matters in school. Manage the administration of HR policies, procedures and programs.
* Provide advice, assistance, and follow-up on school policies, procedures and documentations.
* Manager employee filing system maintaining up-to-date soft copy and electronic versions for all school employee. Ensure files contain all relevant information and are maintained in an organised manner.
* Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
* Produce NOCs, salary certificates and salary transfer letters using DAX, in English and Arabic as required on a timely basis.
* Develop and maintain HRIS database, employee files and records.
* Update employee handbook as required.
* Support ERP project team with input on HR systems, policies and requirements
* Track approval process for all processes wherever other department's signatures are required, ore when DAX system approvals are required.
* Run reports from DAX as required by school management, or when specified by the HR Area manager/ HR Cluster Lead, or other areas of the business on a timely basis.
* Draft routine correspondence, letters and memos as required by management.
* Assist and prepare statistical summaries and reports for school and GEMS Corporate office.
* Attend staff meetings and serve on committees as required.
* Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working.
* Complete any ad-hoc HR project work as and when required.
* Overseeing and coordinating the MOE professional license process
* Coordinating the KHDA MPD training process
* Assisting with the preparation and payment of stipends
Employee Relations
* Coordinate the resolution of specific policy-related and procedural problems and inquiries.
* Perform specific research/investigation into employee relations issues as requested and directed by Management.
* Provide support to HR Area managers and HR Cluster leads as required for all employee relations matters.
* Advise school management and staff on UAE Labour law regulations and compliance.
* Be the first point of contact for all employees on employee relations issues
* Act as a counsellor to employees as and when required.
* Be a positive role model for all school employees, acting as an employee engagement champion in school.

Separations
* Manage the separations process from start to finish will all employees following resignation or termination.
* Provide Principal with guidance on Labour Law regulations in regards to separations processes.
* Liaise with employees identified as leavers to collate exit documentation required and to coordinate clearance procedures.
* Conduct an exit interview (online and face-to-face) with all leavers, gather exit interview data on a regular basis and present this to the Principal for review
This exciting opportunity requires the following key competencies and skills
and these will be assessed during the internal recruitment process:
* Effective communication skills
* Customer service approach
* Able to influence colleagues in a diverse cultural environment
* Deliver results in a timely manner with highest degree of efficiency
* Collaborate with members of leadership team to deliver key HR initiatives
* Attention to detail & able to prioritize key tasks
* Excellent organization and interpersonal skills
* Credible experience of managing employee relations
To be considered for this appointment, you will have:
* At least a minimum of ‎2 - ‎3 years' experience working in a HR generalist capacity.
* College Degree preferred.
* Excellent organization and interpersonal skills.
* Experience working in a multi-cultural environment is a plus.
* Knowledge in general HR office procedures, policies and methods
* Experience of working on DAX, SniperHire and all HR Digital Tools is key for this role.
Selection Process:
All applicants will be contacted for interviews and tasks shortly after the
closure date of this internal job advertisement. Interviews will be conducted
by:

• Principals/Executive Team


• HR Business Partner
  Note:


• Target time of appointment is February ‎2023

About Your Benefits
We offer a competitive salary, visa, tuition fee concession, medical
insurance, annual airfare allowance, ‎38 days annual leave and end of service
gratuity.