Administration Assistant (Dubai)

We are currently recruiting for Administration Assistant to join City &
Guilds office in Dubai.
We are looking for passionate and ambitious individuals to join our small and
friendly team.
You will be a part of a Team of ‎8 here in Dubai. Our office is located in
Knowledge Park, and it is easily commutable on the tram.
This is an on-site office role, so we would like you to be able to commute to
our office on a daily basis.
By joining City & Guilds you will become an integral part of a well-
established global business with over ‎140 years of history.
If all above sound good, then we would love to hear from you!
You will work ‎35 hrs a week, on the permanent contract.
As an Administrative Assistant you will help and support the team's
operational and customer service requirements for the Middle East region.
Reporting to the Office Manager in MENA, you must have a keen attention to
details, excellent communication skills and must be a team player.
This appointment will be made on merit.
We believe that diversity and inclusion strengthen and enriches us, and that
it is the responsibility of everyone at the City & Guilds Group to drive this
value. As ethnic minority groups and disabled people are currently under-
represented within the Group, we particularly encourage and welcome
applications from these communities.
Business Unit
Channel Partners
Experience
Experienced
Salary
AED ‎8767.25
Type of role
Permanent
Full-time or part-time
Full-time
Location - Country
Dubai
Location - City
Dubai
Closing date
‎10/‎02/‎2023
Vacancy ref
‎7318
Documents
* Role profile
(Word, ‎102.97kb)

About The Role

What you will be doing:
* First point of contact for telephone and individual enquiries
* Manage the daily front office operations including receiving guests, answering and forwarding calls as appropriate
* Tracking of high volume of courier packages and deliveries
* Ensure availability of office stationery and pantry supplies
* Assist with filing and photocopying as required
* Ensure all Incoming and outgoing posts are distributed accordingly
* Assist in sourcing suppliers for office equipment repairs and maintenance
* Place purchase orders and request payments for regular office suppliers including courier, office supplies and printers, etc.
* Ensure all documents are logged, assigned and dispatched to the clients; followed up and tracked to closure
* Coordinate with UK offices regarding issues relating to proper dispatch and distribution of documents

About You

Attributes we are looking for:
* Regional Customer Service experience
* Proven experience in a small team environment
* Proven skills in a broad range of software packages including Word, Excel, Email and Internet
* Excellent interpersonal and communication skills with a good telephone manner
* Able to demonstrate strong commitment to customer service
* Highly self-motivated, flexible with ability to learn quickly, multitask and prioritise workloads
* Able to follow set procedures and show attention to detail

Our story and mission

Our vision is for a world in which everyone has the skills and opportunities
to succeed. We support almost five million people each year to develop skills
that help them into a job, develop on that job and to prepare for their next
job. As a charity, we 're proud that everything we do is focused on achieving
this purpose.
Through our assessment and credentialing, corporate learning and technical
training offers, we partner with our customers to deliver work-based learning
programmes that build competency to support better prospects for people,
organisations and wider society. We create flexible learning pathways that
support lifelong employability, because we believe that people deserve the
opportunity to (re)train and (re)learn again and again - gaining new skills at
every stage of life, regardless of where they start.
At the heart of our business sits the City & Guilds Foundation which amplifies
our purpose by helping to remove barriers to getting into a job, celebrating
best practice on the job, and advocating for jobs of the future.
We were founded in ‎1878 by the City of London and the trade guilds of the
time, to help people, organisations and economies to develop their skills for
growth.
Our rich experience means we're uniquely positioned to understand the future
of work and learning. And we continually evolve to develop and deliver skills
for the workplace of the future. Today, as well as qualifications and
assessment, we offer digital credentialing, eLearning technologies, executive
leadership development, technical training and consultancy.

What we offer

We offer the opportunity to work in an innovative, engaging and market-leading
organisation with opportunities to develop your existing skills and explore
new ones.
You 'll receive an excellent benefits package and a competitive salary.

Next steps and how to apply

If you think this is the role and organisation for you then we would love to
hear from you. Please submit your CV and complete our short application form
using the apply button.
We shortlist for our vacancies on an ongoing basis, and we may close a vacancy
earlier than the advertised date. Please can you submit your application as
soon as possible to avoid disappointment.