Provide day-to-day administrative support to the Director to ensure a smooth
execution of all daily activities. Provide administrative and logistical
support, follow up on relevant reports, effectively manage administrative
tasks, manage schedules and office documents, and other tasks related to
facilitating the administrative component of the Director’s activities.
Key Responsibilities:
Administrative support
Ensure smooth and effective execution of all daily activities and to do’s of
the Director by managing time and tasks effectively, coordinating meetings,
following-up on incomplete tasks and aligning key deliverables
Provide administrative and logistical support by proactively ordering and
categorizing digital and physical paperwork
Continuously follow-up on relevant reports and projects in the pipeline
Effectively manage a diverse range of administrative tasks (e.g.
correspondences, agendas, logistics, …) in order to provide a smooth schedule
and enhance the office work efficiency
Manage schedules and organize meetings according to the Director’s request and
proactively follow-up on re-scheduling and other minor irregularities
Assist in coordinating communications and thus nurturing the relationship with
government entities, stakeholders, delegations, and visitors by arranging
meetings and organizing business trips and events
Methodically manage office documents and records and ensure that all documents
are securely stored and protected
Draft letters and official correspondences as per the direction of the
Director
Greet and receive visitors of the Director, inform Director and ensure that
required attention and hospitality are provided to the visitors
Shared Activity
Carry out any other duties and responsibilities related to the role at the
request of the direct manager
Follow all relevant departmental policies, processes, standard operating
procedures, and instructions so that work is carried out in a controlled and
consistent manner.
Demonstrate compliance to organization’s values and ethics at all times to
support the establishment of a value drive culture within the organization
Contribute to the identification of opportunities for continuous improvement
and sustainability of systems, processes and practices considering global
standards, productivity improvement and cost reduction.
Qualifications:
Bachelor’s degree in Business Administration or equivalent
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