Personal Assistant

Job Description

n Exhilarating Opportunity

Looking to be a part of an award-winning team that leads at the forefront of
innovation? We have the perfect opportunity currently available and are
looking for a dynamic individual, focused on delivering unique, first-of-its-
class experiences to our guests at FIVE Hotels and Resorts - the dare-to-be-
different entertainment experiential luxury lifestyle destinations that
capture the glamour and vibe of Dubai and Zurich.

Dubbed the hottest hotel on Palm Jumeirah, FIVE Palm Jumeirah is set
against a breathtaking backdrop of a 150m private beach and Dubai Marina
skyline. This lifestyle hotel boasts ‎470 luxurious rooms and suites with ocean
on one side and city views on the other.

The resort is a party and culinary hotspot with a range of restaurants, bars,
and a nightclub, inviting a new experience everyday. Whether guests are
looking for a gourmet dining experience or want to dance the night away, FIVE
Palm Jumeirah creates laid back or high energy choices from breakfast to the
early hours, inviting guests to design their stay.

Experience a city chic vibe at FIVE Jumeirah Village. Boasting glorious
sunset views, this award-winning, cylindrically structured hotel is an
architectural marvel and captures the pulsating excitement of new Dubai.

Visitors can curate their own high-rise private pool celebrations (the
property boasts of ‎269 plunge pools), sunbathe in style or enjoy a special
dinner overlooking the world-famous sparkling Dubai skyline. Our award-winning
sky villas were designed with more than sleep in mind as FIVE Jumeirah Village
flawlessly combines a myriad of entertainment options, a range of award-
winning F &B venues and first-rate guest services - after all, FIVE knows how
to throw an exceptionally good party!

"This is unashamedly about luxury," - Daily Mail.

Epitomizing Swiss chic blended with Dubai glamour, FIVE Zurich is a luxury
lifestyle hotel and Swiss hotspot that has previously been visited by the
likes of Rihanna, Freddy Mercury, Grace Jones and Muhammad Ali. Overlooking
the city center from Zurich 's stunning Uetliberg plateau, this property is
home to ‎87 suites and rooms as well as ‎7 award-winning and new culinary
concepts centered around FIVE's hallmark musical stylings - including rooftop
lounge, bar and nightclub, The Penthouse, soul food meets street food at Soul
St. Zurich and MSG-free Gourmet Chinese at Maiden Shanghai along with FIVE's
signature wellness retreat, ReFIVE Spa Zurich. FIVE Zurich revives Zurich's
wild side and provides exceptionally indulgent experiences for guests from the
city and international visitors alike.

Watch out for FIVE LUXE, JBR

Proven to be a huge success and growing at an exponential pace, FIVE will be
launching its third property in Dubai, FIVE LUXE, JBR. A prime beach-side
property in the heart of Jumeirah Beach Road with sweeping sunset vistas of
Ain Dubai and Palm Jumeirah, this resort boasts ‎232 hotel rooms and suites,
‎212 lavish serviced residences, multiple culinary and nightlife venues, ReFIVE
Spa, and an iconic social pool - and is slated to open in ‎2023. This
incredible new property will truly imbibe the authentic and unique Vibe at
FIVE for 'FIVERs' that constantly flock to FIVE from around the globe to
enjoy the brand's bespoke entertainment offerings.

So, stay tuned!

The Team

Our team are cultured yet trendy hosts with an innate ability to anticipate
guests ' needs by being in the right place at the right time and delivering a
hospitality experience that goes above and beyond - crafting exciting memories
for our guests that last a lifetime.

The Candidate

As Personal Assistant, **** you will join a commited team, driven with the
intent of delivering 'FIVE-star' experiences to an international diaspora in
the heart of vibrant Dubai and Zurich.

The VIBE at FIVE is all about performing optimally while having the best
professional experience of your life. You will be expected to have a passion
for your role, disrupt norms all whilst having the best time of your life.

As our ideal candidate, you have proven experience in a highly active
environment. Your organizational, communication, and leadership skills are
second to none and you enjoy developing guest solutions that break boundaries.

We are looking for a natural self-starter who demonstrates creative and
critical thinking abilities, can focus on, and execute, tasks with a sharp eye
for detail. An outgoing, people-friendly personality with an ability to think
'on your feet' during changing situations is also essential.

You'll work closely with the management team to develop constantly evolving
service goals.

Key Responsibilities
*
Provide general administrative and clerical support in the office / site
office
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* To manage all commercial and technical documents for the project/s
* Maintain executive 's agenda and assist in planning appointments, meetings, conferences etc.
* Handle confidential documents ensuring they remain secure
* Draft letters, purchase orders, work orders, request for proposals and other related task in this matter
* Perform all clerical works, which include filing, typing, photocopying, email correspondence and other works being assigned from time to time
* Maintain and update the database and also manual filings
* Receive and check all incoming correspondence and transmittal of drawing documents and other related documents
* Manage other staff or visitors, on phone or in person, if required
* Review each document for conformity and accuracy
* Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
* Ensures delivery and receipt of all documents by deadlines
* Makes sure that controlled copies of latest approved documents are given to the appropriate staff members
* Maintain an updated record of all approved documents and their distribution clearly
* Log incoming and outgoing documents and emails
* Maintain the documents in the Document Control office under safe custody without any damage and easy accessibility
* Generate various document control reports as required
* Any other work required by the company under your profession

**

Requirements
What We 're Looking For**
*
Bachelor's Degree / Diploma in related discipline of secretarial/document
control experience
* Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment, an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills
* Good written and oral communication skills in English
* Multiple languages, especially Arabic is a plus
* Highly organized, pro-active and can work with minimal supervision
* The ability to work at his/her own initiative and around tight deadlines
* Flexibility and adaptability to juggle between a range of tasks and work extra hours to meet deadlines
* An understanding of confidentiality issues and the use of discretion
* Proficiency in the use of MS Office and other database software

**

Benefits
Rewards At Work! Benefits For Life!**
* Live the exciting FIVE Life
* Attractive incentive schemes
* Rapid career advancement

Department Name
HO
Industry
Hospitality
Work Experience
‎1-‎3 years
City
Dubai
State/Province
Dubayy (Dubai)
Country
United Arab Emirates
Zip/Postal Code
‎337-‎1500