Personal Assistant

Job : Institutional Banking
Primary Location : Africa & Middle East-United Arab Emirates-Dubai
Schedule : Full-time
Employee Status : Permanent
Posting Date : ‎11/Apr/‎2023, ‎1:41:‎27 AM
Unposting Date : ‎16/Apr/‎2023, ‎5:59:‎00 PM

The Role Responsibilities
* Extensive Diary Management of Reg Heads of Global Subsidiaries, Africa and Middle East (separately) Senior RMs includes arranging and booking internal and external meetings and special events
* Travel arrangements - organising travel itineraries private transport, air travel, hotel bookings, transfers, visas etc to GS Head(s) / RMs when required
* Work on MIS files from Central PMI team to create specific templates and write ups.
* Meeting arrangements and logistics thereof - scheduling, room bookings, catering, video conference call etc.
* Manage all procurement requests / Vendor Creation and liaise between various departments and external vendors
* Assistance to new employees in the unit by ensuring availability of office equipment's / IT requirements etc
* Support for preparation of reports, letters etc. Sending emails on behalf of Line Manager Including Managing all logistics for the Meetings & VC's
* Ensure confidentiality and privacy of all information in Global banking Head's office including: any and all client related matters, staff related private information, Bank records, policies and procedures
* Full responsibility for Managing all team holidays & expenses within group policy guidelines, sickness, compliance requests
* Submit G&E on behalf of the team for events as necessary / T&E for the seniors when requested.
* Driver management - Pool car Driver time sheet + T&E review & Submission
* Ensuring archives and files are maintained in effective format where necessary
* Provide administrative support to team members on an ad hoc basis.
Regulatory and Business Conduct
* Display exemplary conduct and live by the Group's Values and Code of Conduct.
* Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
* Support Global Subsidiaries team(s) to achieve the outcomes set out in the Bank's Conduct Principles: The Right Environment.
* Embed the Group's Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
Key stakeholders
* Direct / Indirect reports of the GS Heads for Africa and MENAP.
* Offices of other members of the Management Team+ Regional Team. Team members in the country.
* GS Team leads across the network
* GS and CCIB Team members across the AME region
* PA's of Head CCIB AME, CEO AME, Country CEO PA's and Product heads.
Other Responsibilities
* Embed Here for good and Group's brand and values in Corporate Affairs and Brand & Marketing team by complying with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
Our Ideal Candidate
* Excellent written and oral communication skills
* The ability to work effectively with senior level staff throughout the organisation, across different countries and cultures, demonstrating a professional approach
* Good working knowledge of Microsoft (including Outlook, Word, Excel and Powerpoint)
* Ability to undertake complex MIS files with V Lookup capabilities
* Excellent telephone manners and ability to write up business review paper and develop thoughts into powerpoint presentations.
* Ability to prioritise multiple tasks, work to deadlines and effectively manage time
* Be able to work under pressure and manage a large multi geography team.
* Strong awareness of and adherence to SCB policies (eg travel, expense policy, and being compliant)
Role Specific Competencies
* Microsoft Excel
* Microsoft Powerpoint

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For
more than ‎160 years, we've worked to make a positive difference for our
clients, communities, and each other. We question the status quo, love a
challenge and enjoy finding new opportunities to grow and do better than
before. If you're looking for a career with purpose and you want to work for a
bank making a difference, we want to hear from you. You can count on us to
celebrate your unique talents. And we can't wait to see the talents you can
bring us.

Our purpose, to drive commerce and prosperity through our unique diversity,
together with our brand promise, to be here for good are achieved by how we
each live our valued behaviours. When you work with us, you'll see how we
value difference and advocate inclusion. Together we:
* Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
* Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
* Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
In line with our Fair Pay Charter, we offer a competitive salary and
benefits to support your mental, physical, financial and social wellbeing.
* Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
* Time-off including annual, parental/maternity (‎20 weeks), sabbatical (‎12 weeks maximum) and volunteering leave (‎3 days), along with minimum global standards for annual and public holiday, which is combined to ‎30 days minimum
* Flexible working options based around home and office locations, with flexible working patterns
* Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
* A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
* Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
Recruitment assessments - some of our roles use assessments to help us
understand how suitable you are for the role you've applied to. If you are
invited to take an assessment, this is great news. It means your application
has progressed to an important stage of our recruitment process.
Visit our careers website www.sc.com/careers