Personal Assistant to chairman
Your new company
This role will be based at an exciting multinational Investment Management
firm, based in Dubai.
Your new role
* Provide administrative support to the Chairman, including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas; and preparing summary overviews or reports as instructed.
* Prior checks to ensure consistent smooth travel schedule including coordinating with private jet providers, arranging the required travel visas, transportations etc.
* Prepare minutes of the meeting (MOM) and circulates to the concerned parties for acknowledgement. Also, maintains MOM archives and makes a timely follow up on matters which needs to be completed in respect to timelines and due dates.
* Act as the primary point of contact between the Chairman and his Ultra High Net Worth (UHNW) personal friends / clients who will be based internationally, managing their travels/schedule to Dubai, and maintaining a database of key contacts in line with COO instruction.
* Provide general office support such as answering phones, greeting visitors, and maintaining office supplies when required.
* Anticipate the Chairman's needs and take proactive steps to ensure that they are met, including coordinating lunch / dinner reservations, resolving scheduling conflicts, and ensuring that the chairman has all the necessary information and resources for his meetings and other appointments.
* Be extremely organised, flexible and the ability to monitor work / be available anytime of the day.
What you'll need to succeed
* A Bachelor's degree (or equivalent) in a related field
* At least 3 to 5 years experience as a Personal Assistant to the Chairman/C-Suite
* Ability to work independently and as part of the Chairman's support team
* Must be extremely presentable and have excellent communication skills
* Ability to work well under pressure and maintain discretion
* Fluent in English
What you'll get in return
Competitive salary, great team to be part of with exciting team trips and
initiatives along with brilliant culture and chance to grow long term in the
business.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date
copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position,
please contact us for a confidential discussion on your career. #1022035
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