About this role
* Provides support to superior to facilitate the achievement of tasks and anticipates superior 's needs;
* Manages superior's calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers...);
* Ensures business trips are approved as per Company Corporate Security requirement and make sure that employees receive the necessary security advice;
* Coordinates appointments and meetings in line with superior, and actively supports the meeting's preparation by organizing the necessary documentation through the concerned departments;
* Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division;
* Prepares CEO meeting's minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up;
* Organizes and prepares the expense claims of superior;
* Prepares business Translation (English, German, Arabic) when necessary;
* Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior;
* Ensures the respect of Company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…);
* Follows-up or implement special projects assigned on case-to-case basis;
* Raises purchase orders in KSRM system and process invoices in coordination with Finance Department;
* Manages/organizes events, conferences or workshops initiated by the CEO;
* Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable;
* Permanently looks for possible improvements in his/her function and the related topics;
* As a central point of contact within Company, ensures a feed-back to his/her hierarchy about company topics;
* Seeks for new ideas/solutions to improve processes and status quo (e.g.: digitalization).
What you need to bring
* Degree/Diploma Holder, communicative and language skills;
* Secretarial and/or hospitality background, 5-year experience in similar position;
* Fluency in English (written and spoken);
* Good understanding over company 's organization and business principles;
* Very good communication and organizational skills;
* Good team player;
* Service and customer oriented;
* Capability to anticipate needs/requirements;
* High sense of confidentiality.
Professional Bachelor
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