Key Duties and Responsibility
* Process purchase requisitions / orders within purchasing authority.
* Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
* Establish and negotiate contract terms and conditions, and maintain supplier relationships.
* Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
* Assist in the development of specifications for equipment, materials, and services to be purchased.
* Administer contract performance, including delivery, receipt, warranty, damages and insurance.
* Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
* Assist the Administrative Affairs Manager with complete administrative matters;
* Setting up systems, exercising considerable judgment and applying experience in making decisions.
* Perform travel arrangements such as hotel, flight, transfers bookings.
* Refer problems requiring administrative or operational answers to appropriate administrators.
* Perform a variety of general secretarial duties including sorting and routing mail reception.
* Electronically maintain records and generate lists, reports and other materials.
* Reference developmental policies and review and edit communication in and out of the Administrative Affairs' Office.
* Coordinate with the other departments for their requirements and respond to all related email inquiries, and direct such inquiries to appropriate staff.
* Ensure coordination in communications between all departments within the department.
* Develop and maintain constructive and cooperative working relationships with colleagues and management.
* Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
* Prepare and process requisitions according to established guidelines.
* Maintain and prepare budget information.
ا لمؤهلات و المهارات
Qualifications Diploma or Bachelor degree from an accredited university.
Preferably with:
* Chartered Institute of Procurement and Supply Diploma (CIPS)
Experience 3+ years' experience in a related field, preferably with Knowledge
of procurement processes, policy, and systems.
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