Shangri-La Dubai
The award-winning Shangri-La Dubai offers luxurious accommodations,
exceptional dining and gracious hospitality in the heart of one of the world's
most dynamic cities.
Located along Sheikh Zayed Road, the 42 storey hotel is 15 minutes from Dubai
International Airport and 5 minutes from the Dubai Convention Centre, World
Trade Centre, Dubai International Financial Centre and downtown Burj Khalifa
Dubai. It is within close proximity to shopping malls including the famous
Dubai Mall as well as Dubai’s popular beaches.
The hotel’s 302 rooms, serviced apartments, residences and offices offer a
combination of traditional luxury and modern functionality. Fantastic views
and thoughtfully-selected furnishings create an experience of unparalleled
style and comfort.
As Executive Administrative Assistant, we rely on you to:
Coordinate the activities of the Executive Office in general administrative
duties, and in matters pertaining to incoming and outgoing correspondences and
visitors
Maintain diary, arrange meetings and appointments and provide reminders and
follow-ups
Act as the administrative and communication point of contact between the
Executives and Internal/External Clients, Regional/Head Officer Officers and
Asset Management/Owners Office Officers
Receive and administer/assist incoming telephone calls for the Executive
Office and takes messages as appropriate and follow up where necessary
Prepare reports, presentations and updates as requested by the Officers
Administer incoming and outgoing correspondence for the Executive Office and
follow up where necessary
Take minutes of the Executive Office meetings as required by the Officers
Organize VIP reservations and coordinates the particulars including welcome
cards, letter, and amenities with the concerned departments
Coordinate the Executive Office travel and accommodation requirements
Administer Executive Office routine claims
Act as an Administrative Consultant to Colleagues concerning general hotel
matters and issues
Assist/educate the other Secretaries on any secretarial issues
Assist and support Executive Office with the social media monitoring and
correspondence, sharing it with relevant hotel departments as required
Track and record the major follow-ups of the Hotel
Organize the training schedules of the Executive Office
Develop and carry out an efficient documentation and filing system in
professional manner
Ensure par stock of the office supplies and equipments are maintained,
managing it within expected expense guidelines
Actively work in maintaining the confidentiality, safety and security of the
Executive Office at all times
We are looking for someone who:
Has a passion for providing business support to senior management
Has proven experience as an Executive Administrative Assistant or Senior
Executive Assistant. Preferably with UAE experience and holds University
Degree
Is an advanced user of Microsoft Office suite
Is up to date with advancements in Office gadgets and applications
Communicates and writes with fluency in English
Has strong interpersonal, communication and organisation skills
Has the ability to multi task and prioritize daily workload
Has exemplary planning and time management skills
Has superior attention to detail
Is professional, discreet and can handle sensitive information
As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You will provide high-level administrative support …
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