About GMG
GMG is a global well-being company with a forty-year legacy, retailing,
distributing and manufacturing a portfolio of leading international and home-
grown brands across sport, food and health sectors. On a mission to inspire
others to live well and win in ways that make the world better.
Job Sumarry
The role holder is responsible for providing high-level administrative and
secretarial support to the management by preparing reports, handling
information requests, and performing clerical functions such as preparing
correspondences, arranging conference calls, and scheduling meetings,
events,travel etc.
* Reading, monitoring and responding to the Deputy Chairman and CEO's email.
. Managing the Deputy Chairman and CEO's electronic diaries.
* Prepares professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software
* Receives, distributes and evaluates mail to identify those items requiring priority attention of the respective division/department
* Maintains a database of all relevant stakeholders and their contact details, in order to coordinate the correspondences and appointments for the Senior Management
* Manages and maintains an accurate workable calendar and schedule for the management i.e. prioritizing scheduling meetings and appointments
. Planning, organizing and managing events.
* Provides support in for meetings in preparing the agenda, notifications, assembling background materials; and taking minutes of meetings, and processing post-meeting documents
* Takes dictations for key correspondences and drafts memos and letters for subsequent circulation with the recipients concerned
* Facilitates complex travel arrangements for the management, to ensure efficient traveling
* Establishes and maintains filing systems for documents, correspondence, reports or other material and ensures ease of reference for subsequent use
* Co-ordinates the translation of documents as required
Requirements -
* Written and spoken English is essential,
* Accuracy in recording data
* High attention to detail
* Organizing and Planning
* Written and Verbal Communication Skills
. Scheduling and Logistics Management
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