Reference Code: ‎97664

Executive Assistant

Dubai, DU, AE
Permanent
The story of Cartier is founded on audacity and passion. For more than ‎170
years we have embraced a bold, pioneering spirit that continues to inspire our
teams across all Metiers from our boutiques to our workshops and corporate
offices. Our ‎9000+ colleagues of ‎105 nationalities are united by a shared
independent spirit and commitment to excellence, striving to continuously
enrich our Maison's heritage by pushing the boundaries of creativity.

MAIN PURPOSE:

The Executive Assistant will provide support to the CEO to help her make the
best use of her time by dealing with secretarial/administrative tasks. He/She
will carry out assignments as requested by the CEO and Chief of staff.

KEY RESPONSIBILITIES:

Organization and Scheduling

• Manage and maintain CEO's schedule, including calendar management, arranging appointments, meeting and travel itineraries


• Organize and coordinate business trips for CEO and Chief of Staff


• Organize and coordinate market visits for Cartier HQ visitors and ensure professional welcoming of guests (agendas, welcome note from CEO, gifts etc.)


• Schedule Market Committee meetings

Administrative support

• Screen and manage emails, incoming calls and correspondence, and respond independently, when possible


• Prepare, review, and maintain correspondence, reports, presentations, and other documents as requested by the CEO (internal memos, org charts, announcements, power point presentations, etc.)


• Acts as custodian of corporate documents and records, creating and maintaining filing systems


• Take dictation, compose and prepare confidential correspondence, reports, and other documents


• Perform confidential duties and related special projects using a high level of discretion and personal judgment


• Handle a high volume of sensitive and confidential material


• Prepare and send couriers and other necessary mails.


• Manage petty cash


• Business expense management: Timely submission of expense reports of CEO and Chief of Staff; validate compliance of CEO's direct reports' business expense claims

Office / employee coordination

• Facilitate communication between the CEO and ExCo team members, as well as other departments, locally, in HQ or other markets


• Prepare, review, and maintain correspondence, reports, presentations, and other documents as requested by the CEO (internal memos, org charts, announcements, etc.)

Internal Communication & Project Management

• Act as key contact between the CEO and the directors/director's assistants and other departments at regional and international level, ensuring proper flow of communication and distribution of information


• Facilitate collaboration within regional Exco


• Facilitator between HQ and regional leadership team


• Manage special and regional projects at the direction of CEO (regional events, corporate projects, internal events)

Personal Support

• Provide support on personal matters such as family travel arrangement, liaising with PROs for family visa processing, submit and follow-up on insurance claims, schooling fees, etc.


• Manage driver's schedule and duties

YOUR PROFILE:

Education
BA's degree
Required experience
‎8 to ‎10 years as Executive Assistant
Technical skills / abilities
Fluent in English
Good knowledge of Microsoft Office

Personal skills
* Professional attitude, integrity and high level of discretion are essential, as well as ability to communicate appropriately at all levels
* Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
* Task focused, able to meet tight deadlines and set priorities according to business needs
* Great ability to anticipate needs
* Flexible, resourceful and problem solver
* Attention to detail, respect for procedure requirements
* Strong customer and service focus, solution oriented
* Good communication skills, with dynamic and easygoing personality
* Excellent PowerPoint presentation skills with good level of creativity