Job Description: Receptionist/Personal Assistant
Position Overview:
We are seeking a dynamic and professional individual to join our team as a
Receptionist/Personal Assistant. The ideal candidate will have at least one
year of experience in a similar role, possess excellent organizational and
communication skills, and have the ability to handle multiple tasks with ease.
As a Receptionist/Personal Assistant, you will be the first point of contact
for our company and will play a vital role in ensuring the smooth running of
our office operations.
Responsibilities:
1. Greet and welcome visitors in a warm and professional manner.
2. Answer incoming calls and direct them to the appropriate department or
individual.
3. Manage and maintain an organized reception area, ensuring it is clean and
presentable at all times.
4. Receive and distribute incoming mail and packages.
5. Schedule appointments and maintain calendars for executives.
6. Handle basic administrative tasks, such as filing, copying, and data
entry.
7. Ensure that office supplies are stocked and order new supplies when
necessary.
8. Assist with making travel arrangements and preparing itineraries.
9. Coordinate and schedule meetings, conference calls, and appointments.
10. Take meeting minutes and distribute them to relevant parties.
11. Provide administrative support to executives, including drafting emails,
creating presentations, and preparing reports.
12. Act as a liaison between executives and staff, conveying messages and
instructions accurately.
13. Maintain confidentiality of sensitive information and exercise discretion
when handling confidential matters.
14. Perform other duties as assigned by management.
1. High school diploma or equivalent is required.
2. Minimum of one year of experience as a Receptionist or Personal Assistant.
3. Excellent verbal and written communication skills.
4. Strong organizational and time management abilities.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to handle multiple tasks simultaneously and prioritize
effectively.
7. Attention to detail and problem-solving skills.
8. Professional demeanor and appearance.
9. Ability to work independently and as part of a team.
10. Strong interpersonal skills and the ability to interact with individuals
at all levels of the organization.
11. Must maintain a friendly, patient, and welcoming attitude toward
colleagues and visitors.
Skills**
Administrative Support
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