ADMIN OFFICER

Job Purpose: JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS Generic: -
Establish and prioritise department policies, processes and procedures into
discrete tasks with clear accountabilities. Ensure delivery of department and
corporate requirements in liaison with internal and related functions - Act as
a first escalation point to clarify any policy issues with responsibility for
decision making within established frameworks. Responsible for resolution of
operational issues or problems arising on a daily basis establishing root
cause and implementing action to resolve. Identify and deliver improved
working methods/practices. - Ensuring the quality of the content of
information appears in the internal systems and timely updates. - Continuously
review working practices to enhance productivity, role enrichment and the
delivery of services to the departments requirements. - Manage the efficient
maintenance of personnel systems and records for all staff within the
Department, such as leave planning, sickness, industrial injury, promotion,
performance feedback, disciplinary action, appreciations and shukrans,
attendance exception reporting, performance exception reporting etc.,
capturing related data on a continuous basis, and developing the same into
useable information. Analyse the data against pre-determined limits/benchmarks
and Company regulation. Work closely with internal and partner departments to
ensure effective use of resources. General Administrative Support: - Provide
support with logistics for executive meetings, including coordinating diaries
with other executive assistants, booking meeting rooms, and sending
communications. - Assist in compiling and formatting documents and
presentations. - Manage office stock and place orders for stationery. -
Support general office management, including maintenance of printers and other
office hardware. - Assist in internal and external event management,
conferences, including arranging invites and logistics. - Liaise with
concerned departments for airport passes, building and car park access, etc.
Travel Management: - Assist in arranging travel-related documents ie. Visa,
tickets, etc. - Manage travel bookings, comparing prices and distances to find
the most cost-effective accommodation options near airports, units, or
offices. - Handle duty travel claims and expenses via TRIPS Meeting
Coordination and Minute Taking: - Assist in arranging schedules and sending
calendar invites for meetings with suppliers, customers, and internal
stakeholders. - Help prepare for and attend meetings, taking and publishing
minutes. - Compile minutes of various meetings and follow up on pending action
items. - Follow up with the business on the closeout of recommended action
items. - Assist in special internal projects as assigned. - Assist in raising
and following up on IT requests for new equipment. - Help with staff
familiarization and training for new joiners, interns, etc. - Assist in
managing budgets for the team's expenses. - Support in requesting tenders (ex.
RFTs) and following up on facilities and campaigns. - Assist with corporate
giveaways and control their management. - Liaise with CCMB to plan and arrange
campaigns when required.
Qualifications & Experience: Qualifications: ‎12 Years schooling or equivalent
Experience : Administration.General administration ‎5+ Years Knowledge/skills:
- Experience in managing mid sized customer focused teams (‎10 members or more)
- Thorough understanding of the Emirates group policies, processes and
practices - Proven ability to coach and motivate staff - Advanced Microsoft
Office skills such as analysing information in excel, and Power BI, writing
formula - Ability to analyse, interpret and present large datasets in various
reporting tools and techniques. -Ability to write comprehensive reports.
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.