Personal Assistant

PERSONAL ASSISTANT
Delta Lighting Design are expanding.
We are now seeking an exceptional Personal Assistant to join our award-winning
team based in Dubai.
This critical role will be responsible for providing administrative and
operational support to the MD in order to ensure the most effective
utilization of the MD's time to facilitate their priority focus on strategic,
high-value leadership and management tasks and responsibilities.
Your profile
You'll make the ideal candidate if you have:
* A bachelor's university degree.
* Minimum of ‎5 years of relevant experience in the field
* Excellent written, verbal and non-verbal communication skills; fluent in English language.
* Proficiency with applications such as word, Excel and PowerPoint
* A high understanding of Dignity and Diversity in the workplace
* A good deal of common sense, etiquette and an ability to think on one's feet
* Good computer literacy (MS Office, Excel, PowerPoint)
* Excellent organizational skills
* Excellent communication skills, both verbal and written
* Professional telephone manner
* Proven ability to work under pressure and to tight deadlines
* Bright, confident personality
* Well presented
* Highly personable
* Flexible and mature approach with the ability to work unsupervised
About the role
As a Personal Assistant, you will:
* Provide high quality executive personal assistance and administrative support to the managing director.
* Provide an efficient and responsive administrative, organizational, and logistical service to the managing director helping him to manage and prioritize his time.
* Have good knowledge of the organization, including the company's aims and objectives.
* Be reliable and trustworthy, as the Managing Director will depend heavily on the jobholder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.
As a Personal Assistant, your responsibilities will include:
* Completing a broad variety of administrative tasks for the Managing Director including managing an active calendar of appointments, planning, coordinating, and ensuring the Managing Director's schedule is followed and respected.
* Composing and preparing correspondence; monitoring and responding to emails; researching required information or background on organizations and individuals.
* Setting up meeting files, scheduling meetings, setting meeting agendas, setting location, time, and appropriate duration. Further to this, identifying, inviting, and confirming participants, and facilitating arrangements where required.
* Preparing travel arrangements, expense reports, and all items needed to ensure the Managing Director's successful focus on external relations and organizational growth.
* Researching, prioritizing, and following up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consulting with the Managing Director in determining the appropriate course of action, referral, or response.
* Providing a bridge for clear communication and maintaining credibility, trust, and support between the office of the Managing Director and staff.
* Working closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities and follows up appropriately.
* Drafting acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the Managing Director's ability to effectively lead the organization.
* Filtering general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
* Ensuring the Managing Director is fully briefed on, or prepared for engagements he is involved in.
* The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.
To apply, please introduce yourself with an up-to-date CV and cover letter to
[email protected], with the email subject 'Personal Assistant
Application'.
About Us
Founded in ‎1998, Delta Lighting Design is an award-winning, independent
lighting design studio, with offices in London and Dubai.
Today, we work with the most prominent names in the architectural field in
Europe, US and the Middle East, and our portfolio includes some of the most
exciting projects currently on the market, from city masterplans to urban
areas regeneration, public cultural spaces and high-end hospitality.
Our approach to lighting design is highly creative, within a framework of
technological vision and dark sky protection. We employ the latest
technologies to achieve state-of-the-art lighting schemes while maintaining
focus on exquisite human experience. We do not supply lighting equipment and
remain completely independent as designers, yet very often our projects
require a high level of customization and integration, challenging us to
innovate and anticipate

Company Profile