Career Opportunities: Senior Executive, Asset and Accommodation (12266)

Job Summary/Purpose:
Supervise Asset barcoding and Ledger across Al Sayer Group and the Company
accommodation; Act as the Department's ISO QMS Auditor.

Responsibilities:
‎1. Research for potential suppliers/vendors as per asset requirements.
‎2. Visit the new locations and analyze the data/information related to Mega
projects for these locations.
‎3. Compare and evaluate offers/quotations received from the various
suppliers.
‎4. Research and filter scrap buyer/s in local market and provide
recommendations to the management.
‎5. Conduct negotiation with the supplier on the best contract terms of
agreement and pricing for selected assets.
‎6. Follow up with the suppliers on the order/s placed and assets delivery as
scheduled.
‎7. Check purchased/received assets quality and quantity as per the invoice or
delivery note.
‎8. Enter order details (e.g., vendors, quantities, prices etc.) into internal
databases for future follow up or to update if any amendments are done.
‎9. Maintain updated records of purchased assets, delivery information,
invoices for financial and audit purpose.
‎10. Prepare cost analysis and submit them to direct Manager for review.
‎11. Coordinate company asset verification and bar coding process, track
movement of assets as per site, location and owner, identify and report
discrepancies for corrective action/s.
‎12. Maintain asset/admin store in a professional manner and ensure that
physical asset transfers are captured live on the system.
‎13. Coordinate with Finance Department on external assets transfer update and
to dispose assets from system as per approved quotation price.
‎14. Conduct physical verification and inventory of company assets, update in
the Asset Tracking System and submit report of any discrepancies.
‎15. Analyze the Asset usability for the company prior to declaring them as
fit for disposal.
‎16. Prepare list for the assets to be disposed with full details such as
purchase date, cost and net book value attached with quotation to obtain
approval by management.
‎17. Coordinate with Audit, Finance and concern Business Unit/ Department for
disposal/transfer of company assets after obtaining approval from the
concerned authorities by resell, donation or physical disposal, and follow up
the payments in case of resell of assets.
‎18. Maintain accommodation records for stay in, out and transfer within
accommodation in company E-Systems.
‎19. Supervise the Accommodation services like catering. Laundry, Cleaning and
Maintenance.
‎20. Prepare monthly accommodation report for Finance department.
‎21. Attend to all escalated employee complaints related to outsourced
services.
‎22. Ensure accommodation rules are followed by reporting any misconduct to
management and carry out random inspection visits.
‎23. Follow up and ensure that all Company vehicles logo license/s are renewed
and new logo license/s are issued on time.
‎24. Check and disburse petty cash payments and journal of vouchers post
creating proper PR , PO and invoices for submission to Finance Department.
‎25. Create PR & PO for Bank Card payments used for government relation work,
invoices being submitted to finance to refill bank card.
‎26. Prepare periodic and ad hoc reports and presentations.
‎27. Document and maintain records of activities and process workflows on
internal communication portals.
‎28. Adhere to Al-Sayer Group policies and health and safety regulations.
‎29. Perform other duties as requested by management.