HUMAN RESOURCES ASSISTANT [Temporary]

The Department of Operational Support (DOS) was established to provide end-to-
end operational support, advisory services and other solutions to operating
entities across the Secretariat, including departments, offices away from
headquarters, peace operations, and regional commissions. Under the strategic
guidance of the Department of Operational Support (DOS), the Kuwait Joint
Support Office provides efficient and client-oriented services with
the goal of moving transactional, non-location dependent administrative
functions from its client entities. These include transactional elements of
human resources, finance, travel and payroll.

This position is located in the Kuwait Joint Support Office (KJSO). The Human
Resources Assistant at this level will report to the Human Resources officer
and under the overall guidance of the Chief Human Resources Officer.
Responsibilities
Under the supervision of the Human Resources Officer (Team Leader), the Human
Resources Assistant at G6 level will perform the following activities and
transactions in the Enterprise Resource Planning (ERP) System:

Administration of Staff Contracts and Benefits & Entitlements:
* Carries out on-boarding processes of selected candidates, processes personnel action (PA) Issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.
* Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
* Processes staff benefits and entitlements, including education grant, rental subsidy/deductions, and others.
* Processes check-out and related separation personnel actions.
* Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit.
* Advises staff on entitlements and benefits, processes them in the system.
* Maintains family status of staff members and administers respective dependency entitlements.
* Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc.
* Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), monitors ECC reports and staffing tables for a variety of human resources activities.

Other Duties:
* Interact with staff seeking information or services on human resources related issues;
* Provide administrative support to the recruitment panels and acts as an ex-officio panel member of the panel;
* Draft and/or process a variety of correspondence and other communications;
* Draft correspondence on matters related to matters related to legal issues and provides inputs and information for formulation of office response to applications of staff to Management Evaluation Unit (MEU) and United Nations Dispute Tribunal (UNDT) cases.
* Maintain human resources related statistics and prepare periodic reports as required;
* Maintain human resources records both in hard and soft copy formats;
* Performs other relevant duties as required.
Competencies
• PROFESSIONALISM: Ability to apply knowledge of various United Nations
administrative and human resources rules and regulations in work situations.
Ability to perform a broad range of administrative/personnel actions,
entitlements and benefits. Ability to identify issues, apply good judgement
and formulate opinions/recommendation and conclusion. Demonstrates use of
initiative and makes appropriate linkages in work requirements and anticipates
next steps. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.

• 
  

  PLANNING AND ORGANIZING:
  Develops clear goals that are consistent with agreed strategies; identifies
  priority activities and assignments; adjusts priorities as required; allocates
  appropriate amount of time and resources for completing work; foresees risks
  and allows for contingencies when planning; monitors and adjusts plans and
  actions as necessary; uses time efficiently.

  
  


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  CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  Education
  High school diploma or equivalent is required.
  Job - Specific Qualification
  A technical or vocational certificate in human resources, business
  administration or personnel administration is desirable.

  
  

Supplemental training and certification as ERP Human Resources (HR) Partner,
is desirable.
Work Experience
A minimum of seven (‎7) years of progressively responsible experience in human
resources management, administrative services or related area is required.

A minimum of three (‎3) years experience in recruitment against various types
of contracts is desirable.

A minimum of two (‎2) years working experience using recruitment platforms such
as Inspira or similar is desirable.

Experience in serving clients in the area of staff administration of
entitlements and benefits in the UN Common system or similar organization is
desirable.

A minimum of three (‎3) years of experience in administration of staff
entitlement is desirable.

A minimum of two (‎2) years of experience in using Enterprise Resource Planning
(ERP) systems such as SAP is desirable.

At least two (‎2) years experience preparing notes and drafting responses and
correspondence to staff members' queries on their benefits and entitlements
and other Staff Rules and Regulations advice is desirable.
Languages
English and French are the working languages of the United Nations
Secretariat.

For the position advertised, fluency in English is required. Knowledge of
Arabic is desirable.

Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read,
write, and understand) and "Knowledge of" equals a rating of 'confident' in
two of the four areas.
Assessment
Evaluation of qualified candidates may include assessment exercise which may
be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule ‎4.4 of
the United Nations Staff Rules. A staff member subject to local recruitment
shall not be eligible for the allowances or benefits exclusively applicable to
international recruitment.

Applicants may apply and be considered for locally recruited positions no
matter where they are currently located (including the current serving staff
members at other duty stations), provided they are locally available upon
appointment. A staff member subject to local recruitment shall not be eligible
for the allowances or benefits exclusively applicable to international
recruitment.

Selected candidates/staff members will have to relocate at their own expense
to report for duty. The office may only assist in visa arrangements if
required.

At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards of
efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and
organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and
employs staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may be provided to support
participation in the recruitment process when requested and indicated in the
application.

The United Nations Secretariat is committed to achieving ‎50/‎50 gender balance
and geographical diversity in its staff. Female candidates are strongly
encouraged to apply for this position.

• 
  

  This position is temporarily available for initial period of seven (‎7) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

  
  


• 
  

  While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

  
  


• 
  

  Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

  
  


• 
  

  Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

  
  


• 
  

  Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
  United Nations Considerations
  According to article ‎101, paragraph ‎3, of the Charter of the United Nations,
  the paramount consideration in the employment of the staff is the necessity of
  securing the highest standards of efficiency, competence, and integrity.
  Candidates will not be considered for employment with the United Nations if
  they have committed violations of international human rights law, violations
  of international humanitarian law, sexual exploitation, sexual abuse, or
  sexual harassment, or if there are reasonable grounds to believe that they
  have been involved in the commission of any of these acts. The term "sexual
  exploitation" means any actual or attempted abuse of a position of
  vulnerability, differential power, or trust, for sexual purposes, including,
  but not limited to, profiting monetarily, socially or politically from the
  sexual exploitation of another. The term "sexual abuse" means the actual or
  threatened physical intrusion of a sexual nature, whether by force or under
  unequal or coercive conditions. The term "sexual harassment" means any
  unwelcome conduct of a sexual nature that might reasonably be expected or be
  perceived to cause offence or humiliation, when such conduct interferes with
  work, is made a condition of employment or creates an intimidating, hostile or
  offensive work environment, and when the gravity of the conduct warrants the
  termination of the perpetrator's working relationship. Candidates who have
  committed crimes other than minor traffic offences may not be considered for
  employment.

  
  

Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of
staff shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United
Nations staff members are subject to the authority of the Secretary-General
and assignment by him or her to any activities or offices of the United
Nations in accordance with staff regulation ‎1.2 (c). In this context, all
internationally recruited staff members shall be required to move periodically
to discharge new functions within or across duty stations under conditions
established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking
on "Manuals" hyper-link on the upper right side of the inspira account-holder
homepage.

The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.

Job openings advertised on the Careers Portal will be removed at ‎11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED
NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.