Procurement Officer

Job Description

• Make sure that Procurement process is handled as per the procurement policy.


• Follow and enforcing the company's Procurement policies and procedures including VRF.


• Track the Purchase requests from its creation until Purchase order is submitted to the vendors


• Prepare all the required data for all AXA internal control functions (Audit- Risk- Compliance- Information Security - Operational Resilience).


• Participate in getting all the data required from AXA Group.


• Follow up with vendors until items ordered are delivered in the proper time & Quality.


• Validate the vendor's invoices with the requestor & ensure its proper delivery to Finance Team


• Quarter survey in the market to make sure that the new items are purchased with the best quality & best Price (for senior level).


• Perform proper due diligence for the new vendors before nomination & selection


• Share with different departments all the needed data or documents e.g. Finance, Legal, Etc. through shared folders


• Assist Procurement with different departments in preparing the RFP for the company projects (Renovations, systems, new branches….etc.) and RFP for standard items/ services (applications , printings , Stationary , Kitchen supplies….etc.)


• Ensure contract management at the company staring from initiate RFP till contract validation by pass with all the contract cycle with all concerned parties (including control functions)


• Ensure that cost saving is properly saved at the Procurement shared folder with its evidence.


• Create a list of preferred vendor annually based on the best price & best quality in order to facilitate AXA daily operations.


• Create and maintain good relationships with vendors/suppliers "Local & International".


• Make professional decisions in a fast-paced environment.


• Maintain records of purchases, pricing, and other important data (vendor's documents & all critical forms & documents).


• Investigate any received complaints and in case of vendor/ supplier deficiency record the incident via Incident report & ensure that proper actions taken.


• Review and analyze all vendors/suppliers, supply, and price options through annual vendor evaluation in accordance with the business owners.


• Negotiate the best deal for pricing and supply contracts.


• Ensure that the products and supplies are high quality.


• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.


• Support the operation administrators in daily issues or barriers which may arise with customers internally or externally.


• Respond to inquiries and requests from clients, managers and internal departments.


• Support in Any other ad-hoc tasks such as enquiries, and when required by the management.


• Maintain full compliance of department to AXA standards and reactivity/contribution to all compliance processes


• Participate in all departmental meetings and support new comers.


• Perform all other duties as assigned by manager.

Skills

• Bachelor Degree is required


• ‎0-‎3 Year of Experience


• Good Communication Skills


• Proactive skills


• Preferable Commercial/ Mathematical Background


• Ability to accurately create reports


• Reliable & trust worthy


• Good command of English

Job Details

Job Location
Cairo, Egypt
Job Role
Purchasing and Procurement

Preferred Candidate

Career Level
Entry Level